City of Hudson, Ohio

Meeting Minutes - Final

City Council Workshop

Jeffrey L. Anzevino, Mayor

Christopher W. Foster, President of Council (Ward 2)

Christopher A. Banweg, Council Member (At-Large)

Michael W. Bird, Council Member (Ward 4)

Patricia L. Goetz, Council Member (Ward 1)

Karen E. Heater, Council Member (At-Large)

Nicole V. Kowalski, Council Member (At-Large)

Skylar J. Sutton, Council Member (Ward 3)

Thomas J. Sheridan, City Manager

Marshal Pitchford, Acting City Solicitor & Special Counsel

Aparna Wheeler, Clerk of Council

Tuesday, April 23, 2024

7:30 PM

Town Hall

27 East Main Street

Call to Order

Mayor Anzevino called to order the workshop of Hudson City Council at 7:30 p.m., in

accordance with the Sunshine Laws of the State of Ohio, O.R.C. Section 121.22, and he handed

the workshop over to President of Council Foster, in accordance with Council Rules.

7 -

Present:

Mr. Banweg, Dr. Bird, Mr. Foster, Dr. Goetz, Mrs. Heater, Mrs.

Kowalski and Mr. Sutton

Others & Staff in Attendance: Mr. Sheridan, City Manager; Mrs. Behnke, Economic Development Manager; Mr.

Comeriato, Assistant City Manager - Operations; Mr. Griffith, Management/Budget Director; Mr. Hannan,

Community Development Director; Mr. Kosco, City Engineer; and Mr. Leiter, HCTV Production Assistant.

Correspondence and Council Comments

Dr. Goetz stated that she will be donating $5,000 to Akron Children's Hospital for the Safe Haven Baby Box.

She further provided additional information regarding the agreement and costs involved with the installation of

the box at Akron Children's Hospital, and thanked Mrs. Kowalski and Ms. Roberts for working on this initiative.

Mrs. Kowalski thanked the Environmental Awareness Committee and Ms. Fernandez for putting together the

Earth Day Celebration that was held on the City Greens on Saturday, April 20, 2024. She further stated that

she attended the League of Women's Voters Climate Control Round Table event, and that there will be another

one in May.

Mrs. Heater provided an update on the Board of Zoning & Building Appeals meeting that was held on Thursday,

April 18, 2024.

Mr. Sutton stated that the Tree Commission planted a maple tree on the green outside of the Boy Scout Cabin .

He also asked staff if the latest draft version of the Comprehensive Steering Committee was sent out to Council .

Mr. Banweg thanked everyone that attended the ribbon cutting for the 365 Day Kindness Rock Garden, those

that provided comments on the Community Room legislation and reminded interested citizens to register their

group for the Memorial Day parade.

Mr. Bird thanked everyone that put together and attended the Earth Day event.

Mayor Anzevino stated that the ribbon cutting was held for the 365 Day Kindness Rock Garden and thanked the

students of Seton Catholic School and Hudson Middle School students for painting the 225 rocks. He further

stated that Take Your Daughter to Work Day is on Thursday, April 25th, Hudson Senior Prom is on Saturday,

April 27th, he will be throwing out the first pitch on Tuesday, April 30th at the Varsity Baseball game, himself

and Mr. Sheridan will be meeting with Hudson Historian Tom Vince on Wednesday, April 24th, the next Council

meeting will be on May 7th, the H.O.M.E. Committee meeting will be on May 1st, and Lemonade Day will be on

May 4th and 5th.

Mr. Foster stated that the City is accepting applications for the Board of Zoning & Building Appeals, Tree

Commission and Architectural Historic Board of Review until May 10th. He further asked staff to look into the

validity of accepting funds in lieu of sidewalk installation.

Discussion Items

24-0031

Short Term Rental Ordinance Discussion

Brief Description: Staff has prepared background information on the current

short term rental ordinance at the request for Council for opportunity to review

the current program.

Attachments:

City Council memo Short term rental 3.7.24

Short Term Rental Location Map

Chapter 876 Short-Term Rental Operations - current regulations

Mr. Hannan provided information on the current code, how it is administered, number of current short-term

rentals that are permitted in the City, application process, and number and type of complaints received .

Discussion followed that included general questions, number of complaints within the last 2 years, and

owner-occupied short-term rentals. There was consensus that there are no current issues with the code, and no

changes are necessary at this time.

This matter was discussed.

24-58

AN ORDINANCE AMENDING CHAPTER 1064 ENTITLED

“COMMUNITY ROOMS” OF THE CODIFIED ORDINANCES TO

INCLUDE RENTAL FEE EXEMPTIONS

Brief Description: This code amendment was first discussed at the January 9,

2024, workshop. The amendment would authorize the Hudson troop

organizations of the Boy Scouts of America and the Girl Scouts of the United

States of America, to be exempt from rental fees associated with city rental

space. At the January meeting the Council requested that the legislative

language be reviewed. This has been completed and is being brought back to

the Council for consideration.

Attachments:

Ordinance No. 24-58 (revised for 5-7-24)

Mr. Commeriato provided an overview of the requested changes. Discussion followed that included amending

the language to refer to all organizations that pertain to youth oriented groups and/or scouting organizations

and are Hudson based.

This matter was discussed.

Adoption of Rules for Attendance for Boards and Commission Members

Mr. Sutton stated he has discussed this with Mr. Pitchford, and he was drafting legislation. Mr. Sheridan stated

that this item will be on the May 14, 2024, workshop agenda.

This matter was discussed.

Proposed Consent Agenda for May 7, 2024, Council Meeting

24-51

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO AN AGREEMENT WITH THE OHIO TURNPIKE AND

INFRASTRUCTURE COMMISSION FOR COOPERATION AND

COST SHARING FOR THE WIDENING OF PROSPECT STREET

OVER THE TURNPIKE.

Brief Description: The project would include the design and construction

costs to widen the Ohio Turnpike’s bridge on Prospect Street, so that a future

trail along the west side of Prospect Street can be constructed by the City.

Attachments:

Exhibit A - Project Location Map

Exhibit B - Prospect OTIC Bridge Report (MP 182.1)

Exhibit C - Agreement

Resolution No. 24-51

Responding to a question, Mr. Kosco stated that design will take place in 2024-2025, with construction taking

place in 2026-2027.

This Resolution was forwarded for further consideration at the May 7, 2024, Council meeting.

24-52

AN ORDINANCE ESTABLISHING SECTION 210.02 OF THE

CODIFIED ORDINANCES OF HUDSON AND AUTHORIZING THE

CITY MANAGER TO SOLICIT REQUESTS FOR PROPOSALS FOR

PROFESSIONAL CONSULTING DESIGN SERVICES; AND

DECLARING AN EMERGENCY.

Brief Description This Ordinance would allow staff to obtain pricing from

professional design firms by soliciting Request for Proposals (RFP’s) in

accordance with the Ohio Revised Code Section 153.69.

Attachments:

Ordinance No. 24-52

Mr. Sheridan provided background information on this proposed Ordinance, as well as the City's current

process.

This Ordinance was forwarded for further consideration at the May 7, 2024, Council meeting.

24-53

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER INTO A

CONTRACT FOR THE W. STREETSBORO STREET (SR 303)

SIDEWALK INSTALLATION PROJECT.

Brief Description: The project includes the installation of a new sidewalk

along W. Streetsboro Street (SR 303) from Nicholson Drive to Terex Road.

Attachments:

W. Streetsboro Sidewalk Exhibit

Resolution No. 24-53

This Resolution was forwarded for further consideration at the May 7, 2024, Council meeting.

24-54

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A CONTRACT WITH PERRAM ELECTRIC, INC. AND

INCREASE FUNDS FOR THE ADAPTIVE TRAFFIC SIGNAL

PROJECT (PID 116924); AND DECLARING AN EMERGENCY.

Brief Description: Bids were received on April 16, 2024, with the lowest bid

being $3,121,000. The City’s Engineer’s Estimate on this project was

$2,520,078.85. Per Federal Highway Administration (FHWA) and Ohio

Department of Transportation (ODOT) guidelines, the Engineer’s Estimate is

able to be corrected when, after bids are received, and it is discovered that the

unit cost of certain item(s) have been understated in the Engineer's Estimate.

In accordance with FHWA & ODOT guidelines, the correct Engineer’s

Estimate is now $3,121,000. Staff is now requesting permission to increase

funding for the Adaptive Traffic Signal project based upon the corrected

Engineer’s Estimate.

Attachments:

Adaptive Signals Budget Worksheet

Resolution No. 24-54

Mr. Kosco provided an explanation on the adjustment to the Engineer's Estimate in accordance with the Federal

Highway Administration rule, ODOT milestone dates, and additional funds needed. Discussion followed that

included where additional funds will come from for this project and if approval on May 7th will allow enough

time.

This Resolution was forwarded for further consideration at the May 7, 2024, Council meeting.

24-55

AN ORDINANCE AMENDING ORDINANCE 23-134, MAKING

APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER

EXPENDITURES OF THE CITY OF HUDSON DURING THE FISCAL

YEAR ENDING DECEMBER 31, 2024, BY MAKING ADDITIONAL

AND/OR AMENDED APPROPRIATIONS RELATED TO LEGAL

EXPENSES

Brief Description: This Ordinance amends appropriations for legal services

involving the censuring case.

Attachments:

Exhibit A - Censure Legal Appropriations

Ordinance No. 24-55

Dr. Goetz requested this item be moved to legislation to allow for public notice due to the amount. Discussion

followed to clarify the appropriation.

This Ordinance was forwarded for further consideration at the May 7, 2024, Council meeting.

24-56

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ENTER INTO AN AGREEMENT WITH JEREMY IOSUE OF

THE LAW FIRM OF STEFANIK IOSUE & ASSOCIATES FOR

SPECIAL COUNSEL SERVICES IN LABOR AND

EMPLOYMENT LAW; AND DECLARING AN EMERGENCY.

Brief Description: The City would like to enter into an agreement

with Jeremy Iosue for Labor and Employment Law special counsel.

Attachments:

Exhibit A: Stefanik Iosue & Associates Agreement

Resolution No. 24-56

This Resolution was forwarded for further consideration at the May 7, 2024, Council meeting.

24-57

A RESOLUTION CONFIRMING THE APPOINTMENT OF

MARSHAL M. PITCHFORD AS THE CITY SOLICITOR AND

SPECIAL COUNSEL, APPOINTING MR. PITCHFORD AND

DiCAUDO, PITCHFORD & YODER AS SPECIAL COUNSEL, AND

AUTHORIZING THE CITY MANAGER TO ENTER AN

AGREEMENT FOR LEGAL SERVICES; AND DECLARING AN

EMERGENCY.

Brief Description: Pursuant to Charter Section 8.03, a majority of City

Council members must concur with the City Manager’s recommendation to

appoint a City Solicitor. The City Manager is appointing Marshal Pitchford as

City Solicitor and reappointing Mr. Pitchford and the law firm of DiCaudo,

Pitchford & Yoder as Special Counsel.

Attachments:

Solicitor Interview Rankings - FINAL COMBINED

Exhibit A: DPY Agreement for Solicitor

Resolution No. 24-57

This Resolution was forwarded for further consideration at the May 7, 2024, Council meeting.

Proposed Legislation for May 7, 2024, Council Meeting

24-38

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A LEASE AGREEMENT WITH CHRIST COMMUNITY

CHAPEL AND ITS THE MEN OF THE WORD BIBLE STUDY FOR

SPACE AT CITY HALL.

Brief Description: The Men of the Word Bible Study group would like to

secure a space in City Hall.

Attachments:

Men of the Word Bible Study cabinet

Exhibit A: Rental Agreement: The Men of the Word Bible Study

Resolution No. 24-38

Resolution No. 24-38 was forwarded for further consideration at the May 7, 2024, Council

meeting.

24-49

AN ORDINANCE AMENDING SECTION 410.01, SCHEDULE I,

“EXISTING POSTED SPEED LIMITS,” OF THE TRAFFIC CODE TO

LOWER THE SPEED LIMIT FROM 35 MILES PER HOUR TO 30

MILES PER HOUR ON E. STREETSBORO STREET (SR 303)

BETWEEN COLLEGE STREET AND N. HAYDEN PARKWAY; AND

DECLARING AN EMERGENCY.

Brief Description: Based upon the results of a recent Speed Zone Study

submitted to the Ohio Department of Transportation, it has been determined

that the speed limit along E. Streetsboro Street (SR 303) from College Street

to N. Hayden Parkway should be lowered from 35 mph to 30 mph.

Attachments:

Exhibit - SR 303 Speed Limit Lowering

Ordinance No. 24-49

Ordinance No. 24-49 was forwarded for further consideration at the May 7, 2024, Council

meeting.

24-50

A RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE

TAX INCENTIVE REVIEW COUNCIL TO CONTINUE

COMMUNITY REINVESTMENT AREA AGREEMENTS AND JOB

CREATION GRANT PROGRAM AGREEMENTS WITH THE CITY

OF HUDSON, COUNTY OF SUMMIT.

Brief Description: The City has established a Tax Incentive Review Council

(TIRC) to periodically review each existing Community Reinvestment Area

(CRA) and Job Creation Grant Agreement for compliance and to make

recommendations to continue, modify or terminate each of the agreements.

The duly appointed TIRC met on March 5, 2024, reviewed each CRA and Job

Creation Grant Agreement and made certain recommendations to City

Council.

Attachments:

TIRC Minutes 3.5.2024

Resolution No. 24-50

Resolution No. 24-50 was forwarded for further consideration at the May 7, 2024, Council

meeting.

24-58

AN ORDINANCE AMENDING CHAPTER 1064 ENTITLED

“COMMUNITY ROOMS” OF THE CODIFIED ORDINANCES TO

INCLUDE RENTAL FEE EXEMPTIONS

Brief Description: This code amendment was first discussed at the January 9,

2024, workshop. The amendment would authorize the Hudson troop

organizations of the Boy Scouts of America and the Girl Scouts of the United

States of America, to be exempt from rental fees associated with city rental

space. At the January meeting the Council requested that the legislative

language be reviewed. This has been completed and is being brought back to

the Council for consideration.

Attachments:

Ordinance No. 24-58 (revised for 5-7-24)

This Ordinance was forwarded for further consideration at the May 7, 2024, Council meeting.

Items to be Added to Future Agendas

Mr. Foster noted that a proclamation for Poppy Days will appear on the May 7, 2024, Council meeting agenda.

Dr. Bird requested discussion on the Senior Snow Plow Program.

Mr. Sheridan reminded Council members that the joint meeting with Planning Commission will be held on

Thursday, April 25, 2024 at City Hall and will begin at 7:00 p.m.

Adjournment

There being no further discussion, Mr. Foster adjourned the Council workshop meeting at 8:20

p.m.

_______________________________

Christopher W. Foster, President of Council

_______________________________

Thomas J. Sheridan, City Manager, Clerk of Council Pro Tempore