City of Hudson, Ohio

Meeting Minutes - Final

City Council Workshop

Jeffrey L. Anzevino, Mayor

Christopher W. Foster, President of Council (Ward 2)

Christopher A. Banweg, Council Member (At-Large)

Michael W. Bird, Council Member (Ward 4)

Patricia L. Goetz, Council Member (Ward 1)

Karen E. Heater, Council Member (At-Large)

Nicole V. Kowalski, Council Member (At-Large)

Skylar J. Sutton, Council Member (Ward 3)

Thomas J. Sheridan, City Manager

Marshal Pitchford, City Solicitor & Special Counsel

Aparna Wheeler, Clerk of Council

Tuesday, January 28, 2025

7:30 PM

Town Hall

27 East Main Street

Call to Order

Mayor Anzevino called to order the workshop of Hudson City Council at 7:30 p.m., in

accordance with the Sunshine Laws of the State of Ohio, O.R.C. Section 121.22, and he handed

the workshop over to President of Council Foster, in accordance with Council Rules.

5 -

Present:

Dr. Bird, Mr. Foster, Dr. Goetz, Mrs. Heater and Mr. Sutton

2 -

Absent:

Mr. Banweg and Mrs. Kowalski

Others & Staff in Attendance: Mr. Sheridan, City Manager; Mr. Griffith, Assistant City Manager; Mr.

Knoblauch, Assistant City Manager - Financial/Special Projects; Mr. Kosco, City Engineer; Mr. Leiter, HCTV

Production Assistant; Mr. Tabak, Police Chief; and Mr. Varnes, Fire/EMS Chief.

Correspondence and Council Comments

Mr. Sutton provided an update on the Tree Commission meeting that was held on January 23 , 2025.

Dr. Goetz read a letter from Mrs. Kowalski, who apologized for her absence tonight due to a sick family

member. She also reminded interested citizens about an Open Forum that Mrs. Kowalski will host on January

30 from 6:30 p.m. to 8:00 p.m. at the Hudson Library.

Mrs. Heater provided an update on the Park Board meeting that was held on January 27 , 2025.

Mayor Anzevino mentioned that Random Acts of Kindness Week begins on February 2 and runs through

February 8. He also noted that he, along with Mr. Sheridan and Mr. Griffith, attended the Mayors Association

meeting this morning.

Discussion Items

25-0010

Fire and EMS Staffing and Facility Needs Study Final Report by K2M

Design and Matrix Consulting.

Brief Description: The K2M Design and Matrix Consulting Group staff will

be giving a detailed presentation on their final report for the Fire and EMS

Staffing and Facility Needs Study followed by discussion with City Council

and the Mayor to answer any questions on this project.

Attachments:

Fire/EMS Needs Study - Consultant Powerpoint

Hudson Fire/EMS Staffing Analysis

Hudson Fire/EMS Facility Condition Assessment

Hudson Fire/EMS New Facility

Mr. Sheridan provided background information regarding the Fire and EMS Staffing and Facility Needs Study

and turned the discussion over to K2M Design, Matrix Consulting, and DS Architecture. Mr. Miller, Mr. Finn,

Mr. Wutz, and Mr. Pros described key objectives of the study, evaluation of Fire and EMS operations

performance and key findings, additional station locations, staffing recommendations, pay increases, cost

estimate for immediate improvement needs to existing building, and conceptual design of a new facility. Council

discussion followed that included evaluation of drive-time map with additional stations, cost estimate for

replacement of Station 1, review of the components of the hybrid model, and components included in hybrid

model financial impact. There was consensus to continue discussion at a future workshop regarding station

location options, financial impacts and staffing.

This matter was discussed.

25-0011

Planning Commission Annual Update and Goals

Brief Description: Planning Commission will be present to review the annual

update and goals.

Attachments:

PC Update and Goals

Ms. Norman and Ms. Smith, Planning Commission members, presented their accomplishments from 2024, as

well as future goals for 2025. Council discussion followed.

This matter was discussed.

24-0052

Follow-up Discussion Regarding Regulation of Private and Public

Utilities Performing Repairs in the Public Right-of-Way (Codified

Ordinance Chapter 1016)

Brief Description: At the May 28, 2024, Council Workshop, Council

requested staff review Chapter 1016 and recommend any necessary revisions.

Staff has updated Chapter 1016 with input from the City Solicitor.

Attachments:

Hyperlink Chapter 1016

Chapter 1016 Redlines

Mr. Kosco and Mr. Marcum, an associate of Mr. Pitchford, provided background information regarding

Chapter 1016 and outlined the proposed changes. Brief discussion followed.

This matter was discussed.

25-0012

Downtown Pedestrian Safety Improvements, Phase 2

Brief Description: City staff would like to discuss with City Council, Phase 2

of the Downtown Pedestrian Safety Improvements.

Attachments:

Map of Downtown Ped Imp P2 Improvements

Downtown Ped P2 Summary

Downtown Ped P2 Public Comments

Exhibit - Sidewalk on 91 and Crosswalk at Colony

Exhibit -Bumpout at Owen Brown & 91

Downtown Ped Imp P2 Concept Plans

Mr. Kosco provided proposed improvements recommended for the Downtown Pedestrian Safety Improvements,

Phase 2, which includes ADA ramp improvements, a new sidewalk along the east side of SR 91 between Colony

Drive and Nantucket Drive along with a crosswalk and RRFB, and installation of a bump-out at Owen Brown

Street and SR 91 to increase pedestrian safety. Council discussion followed with consensus to not install a

crosswalk or an RRFB at Colony Drive.

This matter was discussed.

25-19

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A LEASE TERMINATION AND ASSET PURCHASE

AGREEMENT WITH DESTINATION HUDSON, INC. FOR THE

PURCHASE OF CERTAIN PHYSICAL ASSETS, RETAIL

INVENTORY AND FURNITURE FROM THE VISITOR CENTER;

AND DECLARING AN EMERGENCY.

Brief Description: As part of the termination of the Lease, DH desires and

agrees to sell to City and City desires and agrees to purchase from DH, certain

physical assets of DH, consisting exclusively of certain retail inventory and

furniture from the Visitor Center and Gift Shop operated by DH.

Attachments:

Exhibit A - DH Lease Termination and Asset Purchase Agree - FINAL

Resolution No. 25-19

Mr. Sheridan presented a draft agreement to terminate the lease agreement and purchase certain physical assets

and retail inventory from Destination Hudson. Discussion followed including staffing and inventory cost.

This matter was discussed.

Proposed Consent Agenda for February 4, 2025, Council Meeting

25-13

A RESOLUTION AUTHORIZING THE CITY COUNCIL PRESIDENT

TO ENTER INTO A RETROACTIVE AMENDMENT TO THE CITY

MANAGER EMPLOYMENT CONTRACT WITH THOMAS J.

SHERIDAN; AND DECLARING AN EMERGENCY.

Brief Description: City Council will take action pertaining to City Manager

Thomas Sheridan’s Employment Agreement and his annual review.

Attachments:

Exhibit A: Sheridan Employment Contract Amendment

Exhibit A: Sheridan Employment Contract Amendment - Feb. 4, 2025

Resolution No. 25-13

Mr. Foster requested that the dollar amount be added to the agreement prior to the February 4 , 2025, Council

meeting.

This Resolution was forwarded for further consideration at the February 4, 2025, Council

meeting.

25-14

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER INTO

CONTRACT FOR THE 10’ TRAIL ALONG E. BARLOW ROAD.

Brief Description: The project includes the installation of a new, 10-foot

wide, multi-purpose, asphalt trail within Barlow Farm Park and concrete trail

along the north side of Barlow Road that will connect the Barlow Farm Park

trail to the existing Summit County Metro Parks trail. This project will also

include crossing infrastructure and safety improvements to the Norfolk

Southern railroad property.

Attachments:

Exhibit E Barlow Rd Trail

Resolution No. 25-14

This Resolution was forwarded for further consideration at the February 4, 2025, Council

meeting.

25-15

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

AMEND AN EXISTING AGREEMENT WITH NORFOLK

SOUTHERN FOR THE E. BARLOW ROAD TRAIL PROJECT; AND

DECLARING AN EMERGENCY.

Brief Description: This agreement amendment with Norfolk Southern would

be for on-going engineering review and design services for a new

multi-purpose path that would connect the City’s Barlow Farm Park to

Summit County's Wood Hollow Metropark. Part of the proposed path will

cross the Norfolk Southern Railroad tracks in between the two parks.

Attachments:

Exhibit A - DRAFT Supplemental PE Agreement

Exhibit A - DRAFT Supplemental PE Agreement - REVISED 2025.02.04

Resolution No. 25-15

This Resolution was forwarded for further consideration at the February 4, 2025, Council

meeting.

25-16

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A QUIET ZONE ADMINISTRATIVE AGREEMENT WITH

NORFOLK SOUTHERN RAILWAY COMPANY FOR THE E.

BARLOW ROAD TRAIL QUIET ZONE IMPROVEMENTS.

Brief Description: As part of the upcoming E. Barlow Road Trail Project the

railroad track crossing on Barlow Road will become a Quiet Zone and Norfolk

Southern Railway Company requires a Quiet Zone Administrative Agreement

be executed prior to review and administration of the improvements.

Attachments:

Resolution No. 25-16

This Resolution was forwarded for further consideration at the February 4, 2025, Council

meeting.

25-17

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO AN AGREEMENT WITH THE OHIO RAIL DEVELOPMENT

COMMISSION FOR THE HINES HILL ROAD GRADE SEPARATION

PROJECT THROUGH THE OHIO GRADE CROSSING

ELIMINATION PROGRAM.

Brief Description: The City was awarded a grant from the Ohio Rail

Development Commission (ORDC) in the amount of $2,886,174.

Attachments:

Resolution No. 25-17

This Resolution was forwarded for further consideration at the February 4, 2025, Council

meeting.

25-18

A RESOLUTION AUTHORIZING THE CITY MANAGER’S

DESIGNEE TO SUBMIT AN APPLICATION TO THE US

DEPARTMENT OF TRANSPORTATION FOR THE PROMOTING

RESILIENT OPERATIONS FOR TRANSFORMATIVE, EFFICIENT,

AND COST-SAVING TRANSPORTATION (PROTECT) GRANT.

Brief Description: Under the Bipartisan Infrastructure Law (BIL), the US

Department of Transportation awards grant funding through PROTECT for

the purpose of ensuring surface transportation resilience to natural hazards

including climate change, sea level rise, flooding, extreme weather events, and

other natural disasters through support of planning activities, resilience

improvements, community resilience and evacuation routes, and at-risk

coastal infrastructure. The City could receive up to 80% of the project funds

in Federal grant funding for the “S. Main Street (SR 91) Storm Sewer

Redirection at Railroad Underpass Project.”

Attachments:

Staff Memo - PROTECT

Resolution No. 25-18

Mr. Sheridan provided information on this proposed project.

This Resolution was forwarded for further consideration at the February 4, 2025, Council

meeting.

25-19

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A LEASE TERMINATION AND ASSET PURCHASE

AGREEMENT WITH DESTINATION HUDSON, INC. FOR THE

PURCHASE OF CERTAIN PHYSICAL ASSETS, RETAIL

INVENTORY AND FURNITURE FROM THE VISITOR CENTER;

AND DECLARING AN EMERGENCY.

Brief Description: As part of the termination of the Lease, DH desires and

agrees to sell to City and City desires and agrees to purchase from DH, certain

physical assets of DH, consisting exclusively of certain retail inventory and

furniture from the Visitor Center and Gift Shop operated by DH.

Attachments:

Exhibit A - DH Lease Termination and Asset Purchase Agree - FINAL

Resolution No. 25-19

This Resolution was forwarded for further consideration at the February 4, 2025, Council

meeting.

25-20

A RESOLUTION TO APPROVE A THEN AND NOW CERTIFICATE

FOR A PURCHASE MADE; AND DECLARING AN EMERGENCY.

Brief Description: Council authorization is required for payment of the

invoice shown on this Resolution in excess of $3,000, for which a

commitment was made before a Purchase Order was generated. Approval

required for: Ohio State Highway Patrol, LEADS Annual Dues, $7200

Attachments:

Resolution No. 25-20

This Resolution was forwarded for further consideration at the February 4, 2025, Council

meeting.

Proposed Legislation for February 4, 2025, Council Meeting

25-12

AN AMENDMENT OF ORDINANCE NO. 99-44, THE CURRENT

BACKFLOW PREVENTION PROGRAM, WITH UPDATED

GUIDELINES, STANDARDS, AND LANGUAGE.

Brief Description: An ordinance to amend the current Backflow Prevention

Program with updated guidelines, standards, and language. Since the adoption

of the existing program, various agencies providing backflow guidance have

supplemented relevant information. This suggested amendment encompasses

that information.

Attachments:

Ordinance No. 99-44

Exhibit A

Ordinance No. 25-12

Ordinance No. 25-12 was forwarded for further consideration at the February 4, 2025, Council

meeting.

25-21

AN ORDINANCE CODIFYING THE ORDER AND RULES OF A

PUBLIC HEARING.

Brief Description: The Codified Ordinances of the City of Hudson make

reference to, but do not define “Public Hearing.” This ordinance establishes an

order of business and reasonable limitations on discussion for all public

hearings before any official City body, whether it be City Council or any other

board, committee or commission.

Attachments:

Ordinance No. 25-21

Mr. Sutton provided the reason for this Ordinance.

This Ordinance was forwarded for further consideration at the February 4, 2025, Council

meeting.

25-22

AN ORDINANCE CODIFYING THE RIGHT OF PUBLIC COMMENT

AT ANY BOARD OR COMMISSION MEETING AND

ESTABLISHING RULES FOR PUBLIC COMMENT.

Brief Description: The City of Hudson is interested in defining an ordinance

which requires boards/commissions to accept a comment from the public

(provided the topic is relevant to the board), and also provide them with the

tools to reject comments which are not relevant to them.

Attachments:

Ordinance No. 25-22

Mr. Sutton provided the reason for this Ordinance.

This Ordinance was forwarded for further consideration at the February 4, 2025, Council

meeting.

25-23

AN ORDINANCE CREATING SECTION 220.03(n) OF THE

CODIFIED ORDINANCES OF THE CITY OF HUDSON IN ORDER

TO STREAMLINE PARLIAMENTARY PROCEDURES FOR THE

ADOPTION OF LEGISLATION WITH ANY AMENDMENTS OR

SUBSTITUTIONS; AND DECLARING AN EMERGENCY.

Brief Description: This new rule change is to reestablish prior practice of

moving to adopt legislation with certain, specified amendments without

having to first put the item up for discussion through a simple motion to

adopt.

Attachments:

Ordinance No. 25-23

Mr. Sutton provided the reason for this Ordinance.

This Ordinance was forwarded for further consideration at the February 4, 2025, Council

meeting.

Items to be Added to Future Agendas

Adjournment

There being no further discussion, Mr. Foster adjourned the Council workshop meeting at

10:00 p.m.

_______________________________

Christopher W. Foster, President of Council

_______________________________

Thomas J. Sheridan, City Manager, Clerk of Council Pro Tempore

Workshop Minutes prepared by Melissa Raber, Business Operations Manager - Professional Services .

Upon approval by City Council, this official written summary of the meeting minutes shall become a permanent

record, and the official minutes shall also consist of a permanent audio and video recording, excluding

executive sessions, in accordance with Codified Ordinances, Section 220.031 (a), Rules for Workshop Meetings.