City of Hudson, Ohio

Meeting Minutes - Final

City Council Workshop

Jeffrey L. Anzevino, Mayor

Christopher W. Foster, President of Council (Ward 2)

Christopher A. Banweg, Council Member (At-Large)

Michael W. Bird, Council Member (Ward 4)

Patricia L. Goetz, Council Member (Ward 1)

Karen E. Heater, Council Member (At-Large)

Nicole V. Kowalski, Council Member (At-Large)

Skylar J. Sutton, Council Member (Ward 3)

Thomas J. Sheridan, City Manager

Marshal Pitchford, Acting City Solicitor & Special Counsel

Aparna Wheeler, Clerk of Council

Tuesday, May 28, 2024

7:30 PM

Town Hall

27 East Main Street

Call to Order

Mayor Anzevino called to order the workshop of Hudson City Council at 7:30 p.m., in

accordance with the Sunshine Laws of the State of Ohio, O.R.C. Section 121.22, and he handed

the workshop over to President of Council Foster, in accordance with Council Rules.

7 -

Present:

Mr. Banweg, Dr. Bird, Mr. Foster, Dr. Goetz, Mrs. Heater, Mrs.

Kowalski and Mr. Sutton

Others & Staff in Attendance: Mr. Sheridan, City Manager; Mr. Comeriato, Assistant City Manager -

Operations; Mr. Hannan, Community Development Director; Mr. Knoblauch, Assistant City Manager -

Financial/Special Projects; Mr. Kosco, City Engineer; Mr. Leiter, HCTV Production Assistant; and Mr. Wash,

Assistant Public Works Director.

Correspondence and Council Comments

Mrs. Kowalski stated that she had two residents reach out regarding environmental related topics. The first

resident inquired about adding a glass recycling drop off, and the second resident was concerned about the use

of pesticides on City owned property.

Mr. Banweg thanked City staff, the Military and Veterans Commission and all those that helped organize the

Memorial Day events, and the Hudson Booster's for organizing the floats that were in the parade . He further

provided an update on the Economic Growth Board's job fair that was recently held, as well as a possible job

fair with the Six District's Compact.

Mr. Sutton provided an update on the Comprehensive Plan Steering Committee meeting, and thanked them for

all their hard work. He further provided an update on a meeting that was held with the company that purchased

the Joann Stores property.

Mayor Anzevino thanked the 4th grade teachers and students of Eastwoods Elementary for allowing him to be

their mystery visitor. He further stated that he performed his 3rd wedding ceremony at City Hall, thanked

everyone that attended the Memorial Day parade, extended his gratitude to Ms. Katie Behnke for all her hard

work at the Memorial Day events, stated that there will be a tree illumination event at Western Reserve Academy

on May 31st, reminded interested local merchants to contact the Hudson Chamber of Commerce to sign-up to

participate in the 225th Anniversary events, and the Farmers Market begins Saturday, June 1st .

Discussion Items

24-0051

Lake Forest Drive Sidewalk

Brief Description: Staff will be in attendance to discuss the proposed

alignment of the new sidewalk along Lake Forest Drive from Boston Mills

Road to Essex Road.

Attachments:

Exhibit A - Overall Plan

Exhibit B - Preliminary Plans

Exhibit C - Public Comments

Mr. Kosco provided an update on the proposed sidewalk along Lake Forest Drive from Boston Mills Road to

Essex Circle. He stated that after receiving feedback from the residents, staff is proposing realigning the

intersection of Boston Mills Road and Lake Forest Drive in order to shorten the crosswalk proposed at the

southern portion of Chadbourne Drive and Lake Forest Drive and to improve pedestrian safety . He further

stated that staff will include the intersection realignment in the 2025 budget and bid the project in early to mid

January. Council discussion followed with Council in favor of the sidewalk being on the east side of the

roadway and realigning the intersection at Lake Forest Drive and Boston Mills Road.

This matter was discussed.

24-0052

Regulation of Private and Public Utilities Performing Repairs in the

Public Right-of-Way (Codified Ordinance Chapter 1016)

Brief Description: Councilmember Sutton requested staff provide a

discussion related to Chapter 1016 in regard to the requirements of public and

private utility providers within the right-of-way of the City of Hudson.

Attachments:

Hyperlink Chapter 1016

Mr. Kosco provided a summary of the requirements of Chapter 1016. Mr. Sutton stated that he requested this

item be brought forward due to issues with private utilities not performing restoration work after repairs are

made to their facilities, specifically the City of Akron. Discussion followed that included reaching out to the

City of Akron regarding the issues and provide Council with a list of issues that have come up over the last

couple of years. Mr. Sheridan provided information on what has been done in the past with the needed repairs,

and stated that he would recommend that Chapter 1016 be updated to change outdated information and add

other updates as needed. There was consensus to reach out with the City of Akron regarding the City's

concerns, as well as move forward with updating Chapter 1016.

This matter was discussed.

24-68

A RESOLUTION AMENDING RESOLUTION NO. 24-10 TO

INCREASE FUNDS AND TO AUTHORIZE THE CITY MANAGER

TO RE-ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER

INTO A CONTRACT FOR THE ELLSWORTH MEADOWS GOLF

COURSE CLUBHOUSE PROJECT; AND DECLARING AN

EMERGENCY.

Brief Description: The Ellsworth Meadows Golf Course Clubhouse Project

will involve the construction of a new clubhouse replacing the aging existing

clubhouse.

Attachments:

Cost Savings

Ellsworth 2024-2028 5 yr - 90% rev est

Resolution No. 24-68

Mr. Wash provided an explanation on the cost savings that the consultant and staff were able to implement to

reduce the estimate, due to bids coming in over budget. Discussion followed that included phasing items in, golf

course fund contributing to the park fund, and move outdoor dining facility as an alternate item. Mr. Sheridan

recommended that staff put this project out to bid and come back to Council for award. Council was in

agreement with that approach.

This matter was discussed.

24-70

AN ORDINANCE AMENDING CHAPTER 296 OF THE

CODIFIED ORDINANCES OF THE CITY OF HUDSON,

ESTABLISHING

THE

QUALIFICATIONS

AND

PROCEDURES FOR THE APPOINTMENT TO, MEMBERSHIP

AND SERVICE ON CITY BOARDS AND COMMISSIONS.

Brief Description: This ordinance is intended to establish uniform

qualifications for the appointment to and ongoing service upon all City

boards and commissions.

Attachments:

Ordinance No. 24-70

Mr. Sutton provided an explanation on the proposed changes. Discussion followed that included people that are

deployed as part of the Military, exception to 75% attendance rule, and adding a list of accepted excused

absences. Mr. Sutton stated that he will follow-up with Mr. Pitchford on the following items: Military personnel

residency, justified absence, rolling attendance guidelines, and distributing the red-line version to Council

members.

This matter was discussed.

24-71

AN ORDINANCE ADOPTING NEW POLICIES REGARDING THE

PURCHASE, SALE, OR LEASE OF CITY OWNED OR

CONTROLLED REAL ESTATE AND CREATING CHAPTER 214

AND AMENDING SECTIONS 206.02(b) AND 220.05(b)(2) OF THE

CODIFIED ORDINANCES OF THE CITY OF HUDSON.

Brief Description: This ordinance is intended to establish a new process for

the purchase, lease, and/or sale of City-owned land.

Attachments:

Ordinance No. 24-71

Mr. Sutton provided an explanation on the reason for this Ordinance.

This matter was discussed.

Proposed Consent Agenda for June 4, 2024, Council Meeting

24-66

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A PROFESSIONAL SERVICES CONTRACT WITH QUALITY

CONTROL INSPECTION, INC. FOR CONSTRUCTION

ADMINISTRATION SUPPORT SERVICES FOR THE ADAPTIVE

SIGNAL PROJECT (PID 116924); AND DECLARING AN

EMERGENCY.

Brief Description: The project consists of the furnishing and construction of

an adaptive traffic signal system at sixteen (16) signalized intersections along

SR 91 and SR 303. Staff is requesting permission to hire a professional

construction management firm to provide supporting services for the

construction management and inspection needs for the project.

Attachments:

Adaptive Signal Cost breakdown

Resolution No. 24-66

This Resolution was forwarded for further consideration at the June 4, 2024, Council meeting.

24-67

A RESOLUTION AUTHORIZING HUDSON EMERGENCY

MEDICAL SERVICES TO PURCHASE FOUR CARDIAC MONITORS

FROM CORO MEDICAL, LLC; AND DECLARING AN

EMERGENCY.

Brief Description: Hudson EMS has four Physio-Control Lifepak 15, version

1, cardiac monitors that are 15 years old. One of the monitors failed and

cannot be repaired. The repair company advised that all four of the monitors

are past their expected life and repairs are no longer being supported by the

manufacturer. Due to the age and potential for failure without the ability to

repair, we need to replace the monitors as soon as possible.

Attachments:

Quote 4-30-24

Resolution No. 24-67

Mr. Sheridan provided an explanation regarding the purchase of these new units.

This Resolution was forwarded for further consideration at the June 4, 2024, Council meeting.

24-68

A RESOLUTION AMENDING RESOLUTION NO. 24-10 TO

INCREASE FUNDS AND TO AUTHORIZE THE CITY MANAGER

TO RE-ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER

INTO A CONTRACT FOR THE ELLSWORTH MEADOWS GOLF

COURSE CLUBHOUSE PROJECT; AND DECLARING AN

EMERGENCY.

Brief Description: The Ellsworth Meadows Golf Course Clubhouse Project

will involve the construction of a new clubhouse replacing the aging existing

clubhouse.

Attachments:

Cost Savings

Ellsworth 2024-2028 5 yr - 90% rev est

Resolution No. 24-68

This Resolution was forwarded for further consideration at the June 4, 2024, Council meeting.

Proposed Legislation for June 4, 2024, Council Meeting

24-58

AN ORDINANCE AMENDING CHAPTER 1064 ENTITLED

“COMMUNITY ROOMS” OF THE CODIFIED ORDINANCES TO

INCLUDE RENTAL FEE EXEMPTIONS

Brief Description: This code amendment was first discussed at the January 9,

2024, workshop. The amendment would authorize the Hudson troop

organizations of the Boy Scouts of America and the Girl Scouts of the United

States of America, to be exempt from rental fees associated with city rental

space. At the January meeting the Council requested that the legislative

language be reviewed. This has been completed and is being brought back to

the Council for consideration.

Attachments:

Ordinance No. 24-58 (revised for 5-7-24)

Ordinance No. 24-58 was forwarded for further consideration at the June 4, 2024, Council

meeting.

24-64

AN ORDINANCE ADOPTING A HUDSON CITY FLAG, AND

DECLARING AN EMERGENCY.

Brief Description: This Ordinance would adopt a Hudson City Flag. Staff

have been working with KSU to develop a final design for consideration.

Based on Council comment and recommendations, Staff has a final design for

Council consideration.

Attachments:

Exhibit A: City Flag (for 5-21-24)

Ordinance No. 24-64

Ordinance No. 24-64 was forwarded for further consideration at the June 4, 2024, Council

meeting.

24-65

A RESOLUTION REPEALING RESOLUTION NO. 08-147 AND

WITHDRAWING THE AUTHORIZATION GRANTED TO THE CITY

MANAGER TO ENTER INTO A MEMORANDUM OF

UNDERSTANDING WITH THE VILLAGE OF BOSTON HEIGHTS

FOR JOINT PLANNING AND ECONOMIC PURPOSES.

Brief Description: A memorandum of understanding was signed by former

Hudson Mayor William Currin and former Boston Heights Mayor Bill Goncy.

Attachments:

Resolution No. 08-147

Resolution No. 24-65

Resolution No. 24-65 was forwarded for further consideration at the June 4, 2024, Council

meeting.

24-69

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A COST REIMBURSEMENT AGREEMENT WITH THE

SUMMIT COUNTY DEPARTMENT OF DEVELOPMENTAL

DISABILITIES (DODD) FOR PURCHASING PLAYGROUND

EQUIPMENT FOR AN INCLUSIVE PLAYGROUND AT

MIDDLETON PARK.

Brief Description: The Hudson Inclusive Playground Group (HIP)

approached the Park Board and City Council in regard to constructing an

all-inclusive playground in 2023. The HIP and the Park Board were to seek

outside funding to aid in the expense of the project regarding the playground

and the infrastructure for the playground. The HIP submitted an application to

the Summit DODD and HIP has been awarded $430,000.00 by the DODD in

early 2024. The DODD has asked that the city purchase the playground

equipment, since HIP is not a governmental agency, and the DODD will

reimburse the City of Hudson per the agreement up to $430,000 for the

purchase. The equipment will be owned and maintained by the City of Hudson

and can be used at any existing parks playgrounds, in case the inclusive

playground is not constructed.

Attachments:

HCBS-ARPA Summit DD Grant Application 12-2023

Inclusive Playground Grant Contract - Cost Reimbursement Agmt

Resolution No. 24-69

This Resolution was forwarded for further consideration at the June 4, 2024, Council meeting.

24-70

AN ORDINANCE AMENDING CHAPTER 296 OF THE

CODIFIED ORDINANCES OF THE CITY OF HUDSON,

ESTABLISHING

THE

QUALIFICATIONS

AND

PROCEDURES FOR THE APPOINTMENT TO, MEMBERSHIP

AND SERVICE ON CITY BOARDS AND COMMISSIONS.

Brief Description: This ordinance is intended to establish uniform

qualifications for the appointment to and ongoing service upon all City

boards and commissions.

Attachments:

Ordinance No. 24-70

This Ordinance was forwarded for further consideration at the June 4, 2024, Council meeting.

24-71

AN ORDINANCE ADOPTING NEW POLICIES REGARDING THE

PURCHASE, SALE, OR LEASE OF CITY OWNED OR

CONTROLLED REAL ESTATE AND CREATING CHAPTER 214

AND AMENDING SECTIONS 206.02(b) AND 220.05(b)(2) OF THE

CODIFIED ORDINANCES OF THE CITY OF HUDSON.

Brief Description: This ordinance is intended to establish a new process for

the purchase, lease, and/or sale of City-owned land.

Attachments:

Ordinance No. 24-71

This Ordinance was forwarded for further consideration at the June 4, 2024, Council meeting.

24-72

A RESOLUTION OF HUDSON ADOPTING THE 2024 SUMMIT

COUNTY HAZARD MITIGATION PLAN.

Brief Description: The Summit County Emergency Management Agency is

responsible for adopting a revised mitigation plan every five years. The

thirty-one communities in Summit County worked on a revised Multi-Hazard

Mitigation Plan over the past year, which included the City of Hudson. The

Plan provides a guide for decisionmakers to help reduce risks from natural

hazards and serves as a basis for the State of Ohio to provide technical and

funding assistance. The mitigation plan is a stakeholder-driven document that

describes risks and vulnerabilities, and long-term strategies and

implementation approaches for reducing loss of life and property from natural

disasters. Mitigation plans are vital to breaking the cycle of disaster damage,

reconstruction, and repeated damage.

Attachments:

FEMA Approval Letter 4.19.24

Summit County Council Resolution No. 2024-078

2019 Community and Organization Hazard Mitigation Resolutions

Resolution No. 24-72

Responding to a question, Mr. Sheridan stated that the Mitigation Plan is not a public document yet, but will

reach out to Summit County to see if it can be distributed to Council members.

This Resolution was forwarded for further consideration at the June 4, 2024, Council meeting.

Items to be Added to Future Agendas

Mr. Foster stated that a Proclamation for Hudson Festival Days and a Proclamation for Ashton Swinford,

marathon winner will appear on the June 4, 2024, Council agenda.

Responding to a question, Mr. Sheridan stated that the amendment to the lease with the Men of the Word Bible

Study will be on the workshop of June 11, 2024.

Mrs. Kowalski requested discussion regarding guidelines of items referred to Council from a City Board and

Commission. After brief Council discussion, there was consensus to not bring this forward for discussion .

Adjournment

There being no further discussion, Mr. Foster adjourned the Council workshop meeting at 8:46

p.m.

_______________________________

Christopher W. Foster, President of Council

_______________________________

Thomas J. Sheridan, City Manager, Clerk of Council Pro Tempore

Workshop Minutes prepared by Melissa Raber, Business Operations Manager - Professional Services .

Upon approval by City Council, this official written summary of the meeting minutes shall become a permanent

record, and the official minutes shall also consist of a permanent audio and video recording, excluding

executive sessions, in accordance with Codified Ordinances, Section 220.031 (a), Rules for Workshop Meetings.