City of Hudson, Ohio

Meeting Minutes - Final

City Council Workshop

Jeffrey L. Anzevino, Mayor

Christopher W. Foster, President of Council (Ward 2)

Christopher A. Banweg, Council Member (At-Large)

Karen E. Heater, Council Member (At-Large)

Nicole V. Kowalski, Council Member (At-Large)

Scott Ruffer, Council Member (Ward 4)

Katherine R. Schlademan, Council Member (Ward 1)

Skylar J. Sutton, Council Member (Ward 3)

Thomas J. Sheridan, City Manager

John Kolesar, City Solicitor

Aparna Wheeler, Clerk of Council

Elizabeth Slagle, Acting Clerk of Council

Tuesday, October 24, 2023

7:30 PM

Town Hall

27 East Main Street

Call to Order

In the absence of Mayor Anzevino, President of Council Foster called to order the workshop of

Hudson City Council at 7:30 p.m., in accordance with the Sunshine Laws of the State of Ohio,

O.R.C. Section 121.22.

6 -

Present:

Mr. Foster, Mrs. Heater, Mrs. Kowalski, Mr. Ruffer, Ms. Schlademan

and Mr. Sutton

1 -

Absent:

Mr. Banweg

Others & Staff in Attendance: Mr. Sheridan, City Manager; Mrs. Behnke, Economic Development Manager; Mr.

Comeriato, Assistant City Manager - Operations; Mr. Griffith, Management/Budget Director; Mr. Hannan,

Community Development Director; Mr. Knoblauch, Assistant City Manager - Financial/Special Projects; Mr.

Kosco, City Engineer; Mr. Leedham, Innovation & Technology Director; and Mr. Leiter, HCTV Production

Assistant.

Correspondence and Council Comments

Mrs. Heater provided an update on the Board of Zoning & Building Appeals meeting that was held on Thursday,

October 19, 2023.

Mrs. Kowalski requested that staff provide minutes for the Traffic Safety Committee meetings. She further

provided an update on a meeting that she had with Akron Children's Hospital regarding a Safe Haven Baby Box

and asked Council if the City would be willing to donate $10,000 towards the installation.

Mr. Ruffer stated that based on an inquiry from a resident, he will be working with staff regarding the

requirements for the installation of a carport. He further stated that the Kiwanis are holding a Fishing Derby

on Saturday, October 28th and congratulated the boys and girls golf teams for making it to State .

Mr. Sutton stated that Kimble is continuing to not follow the pick-up schedule.

Mr. Foster provided an update on the Railroad Quiet Zone projects on Hines Hill Road and Stow Road, he

further reminded citizens that there will be no meeting on November 7, 2023.

Discussion Items

AN ORDINANCE AMENDING THE JOB CREATION GRANT PROGRAM.

Brief Description: The proposed amendments to the Job Creation Grant

Program will align the program guidelines with the way we deploy the

program in practice post-pandemic. The proposal also includes an increased

year of eligibility for including certain defined, environmentally sustainable

components to their projects to align with the goals outlined by the

Environmental Awareness Committee.

TMP-6820

Attachments:

Job Creation Grant Proposal Staff Report 10.24.2023

Job Creation Grant Proposal Staff Report 11.14.2023

Exhibit A: Hudson Job Creation Grant Program Guidelines - Redlined

Exhibit A: Hudson Job Creation Grant Program Guidelines - Clean Copy

13-122 Ordinance Amending Job Creation Grant Program

05-39 Ordinance Adopting a Job Creation Grant Program

JCG - Eligible Sustainable Projects Project Cost Estimates

Draft Ordinance

Mrs. Behnke provided updates that were made since the discussion in September that included peer

communities, program for smaller businesses, financial impact, and feedback from Environmental Awareness

Committee. Discussion followed. There was consensus to review the dollar amounts and come back to Council

at a later date.

This matter was discussed.

23-0058

Economic Development Boards and Commission Structure

Brief Description: Discussion of the structure of the Boards and Commissions

that support the Economic Development function as requested by Council in

the January 2023 Council Retreat.

Attachments:

Council Memo - Economic Development Boards and Councils 1 1 .14.23

Workshop

Council Memo - Economic Development Boards and Councils 1 0 .24.23

Workshop

Council Memo - Economic Development Boards and Councils 6 .20.23

Workshop

Mrs. Behnke provided an update since the discussion in June which included discussion with Hudson City

Schools. Discussion followed. There was consensus to meet with Mr. Banweg and Mr. Kolesar to review the

board structure.

This matter was discussed.

23-0091

Land Development Code Use Allowances for North Main Street

Brief Description: The Land Development Code contains specific text

relevant to use allowances for the west side of North Main Street in downtown

Hudson.

Attachments:

City Council Memo 10.11.23 - N Main Street use allowances

City Council Memo 9.14.23 - N Main Street use allowances

LDC District 5 Regulations

Mr. Hannan provided proposed changes to the current use allowances. Discussion followed that included

occupant to obtain variance, and parking issues. There was consensus to not make any changes to the current

use allowances for North Main Street.

This matter was discussed.

23-0110

Discussion of Land Development Code Amendment - Temporary Uses

Brief Description: Discussion to consider amendment to Section 1206.04(c)

of the Land Development Code regarding the temporary use regulations

relevant to temporary construction uses.

Attachments:

City Council memo temp use regulations 10.13.23

Mr. Hannan provided information on the proposed changes, as well as an update on the Ohio Turnpike

construction site. Discussion followed on the proposed changes. There was Council consensus to move forward

with legislation for the proposed changes.

This matter was discussed.

23-84

AN ORDINANCE AMENDING CHAPTERS 1205 “ZONING

DISTRICTS-CITY OF HUDSON MAP” AND 1206 “USE

REGULATIONS” OF THE LAND DEVELOPMENT CODE.

Brief Description: Land Development Code text amendment to

establish expanded regulations relevant to the blending of proposed

density for residential development adjacent to existing development.

Attachments:

LDC Update Residential Blending - City Council Memo 9.14.23

Residential blending - measurement graphic

LDC Update Residential Blending - City Council Memo 6.9.23

Ordinance No. 23-84

Ordinance No. 23-84 (as amended 7-18-23)

Planning Commission Decision

Notice of Public Hearing (12-5-2023)

Ordinance No. 23-84 (proposed amendment for 10-24-23)

Mr. Hannan explained the proposed amendments, with Council discussion following. There was consensus to

move forward with legislation. Mr. Hannan stated that a public hearing is scheduled for December 5, 2023.

This matter was discussed.

23-136

A RESOLUTION EXTENDING THE TERM OF THE STEERING

COMMITTEE TO UPDATE THE CITY’S COMPREHENSIVE PLAN

Brief Description: The comprehensive plan steering committee was

established by City Council and authorized to prepare recommendation within

twelve months of their initial meeting (January 11, 2023). The Committee has

completed significant work to date; however, a draft plan is not anticipated for

a few additional months.

Attachments:

Resolution No. 23-136

Mr. Hannan provided an update on the Steering Committee along with a timeline for public meetings and

submission of information to Council and Planning Commission.

This matter was discussed.

23-0111

Summary of Private Property Storm Projects

Brief Description: At the request of Council, Staff has provided an outline of

the draft, 2024-2028 Five Year Plan’s Private Property Storm Sewer Projects.

Attachments:

Private Storm Project Summary Spreadsheet

2024-2028 Private Stormwater Capital Improvements Map

Mr. Kosco provided a brief explanation on each of the budgeted private property storm water projects .

This matter was discussed.

23-0112

Preliminary 2024 - 2028 Five-Year Plan Review

Brief Description: Staff will present 2024-2028 Five Year Plan Assumptions,

Personnel Costs and Operating Costs for all funds.

Attachments:

2024 - 2028 Five Year Plan - Original Draft 9-26-23

Operating Expense Discussion

Personnel Expense Discussion

Dispatch 12 hour Shift Memo 2023

Mr. Griffith presented the Five-Year Plan that included assumptions, personnel costs and operating costs for all

funds. Discussion followed that included personnel for coordination of community senior activities and pay back

of Park funds from Golf Course funds. There was consensus to include these 2 items at the Council Retreat in

2024.

This matter was discussed.

Proposed Consent Agenda for November 14, 2023, Council Meeting

23-135

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A LOCAL PUBLIC AGENCY (“LPA”) FEDERAL LOCAL-LET

PROJECT AGREEMENT WITH THE OHIO DEPARTMENT OF

TRANSPORTATION FOR THE DOWNTOWN PEDESTRIAN

SAFETY (PID#120285).

Brief Description: When accepting State or Federal transportation

improvements funding, cities, or Local Public Agencies (LPAs), are required

to enter into an agreement with the Ohio Department of Transportation. The

agreement outlines the terms of the use of the funding and requires the LPA to

follow the State process for any project contracts. This LPA Agreement is for

Phase 2 of the Downtown Pedestrian Safety Improvements which will be

partially funded through ODOT Safety Funds and includes design and

construction of various pedestrian signal, sidewalk and crosswalk

improvements along Aurora Street, Main Street, Streetsboro Street, and First

Street in the City of Hudson. Phase 1 has commenced with design and

construction utilizing 100% City funds.

Attachments:

Downtown Ped Improvements Overall Map

Downtown Ped Summary Table

Downtown Ped Imp Prelim Layout Samples

Resolution No. 23-135

This Resolution was forwarded for further consideration at the November 14, 2023, Council

meeting.

23-136

A RESOLUTION EXTENDING THE TERM OF THE STEERING

COMMITTEE TO UPDATE THE CITY’S COMPREHENSIVE PLAN

Brief Description: The comprehensive plan steering committee was

established by City Council and authorized to prepare recommendation within

twelve months of their initial meeting (January 11, 2023). The Committee has

completed significant work to date; however, a draft plan is not anticipated for

a few additional months.

Attachments:

Resolution No. 23-136

This Resolution was forwarded for further consideration at the November 14, 2023, Council

meeting.

23-137

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ADVERTISE FOR COMPETITIVE BIDS AND ENTER INTO A

CONTRACT FOR THE CITY HALL ROOF REPAIRS PROJECT.

Brief Description: This project is a 2023 budgeted item. The project involves

the repair/modification of the roof venting system at the top of the parapet

walls on the City Hall building.

Attachments:

Resolution No. 23-137

This Resolution was forwarded for further consideration at the November 14, 2023, Council

meeting.

23-138

AN ORDINANCE AMENDING VARIOUS SECTIONS OF TITLE

FOUR - TAXATION, CHAPTER 891 - EARNED INCOME TAX

REGULATIONS, OF THE CODIFIED ORDINANCES OF THE CITY

OF HUDSON.

Brief Description: This Ordinance amends various sections of Section 891 of

the City’s codified ordinances to include changes required by Ohio House Bill

33, the state’s biennium budget bill. These changes are required to be adopted

and in effect on January 1, 2024.

Attachments:

RITA H.B. 33 Model Language - Applicable Sections Only

RITA H.B. 33 Model Language - Finance Director notes in Blue

Ordinance No. 23-138

This Ordinance was forwarded for further consideration at the November 14, 2023, Council

meeting.

23-139

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO AN AMENDMENT TO THE CONTRACT WITH THE HUDSON

ROTARY FOUNDATION, INC. FOR LEASE OF THE GROUNDS

BENEATH THE BOY SCOUT CABIN AND AMENDING

RESOLUTION NO. 98-2.

Brief Description: The Hudson Rotary Foundation, Inc. has requested a

housekeeping amendment to the current Boy Scout cabin ground lease

agreement.

Attachments:

1998-002 - Scout Cabin Lease

Resolution No. 23-139

This Resolution was forwarded for further consideration at the November 14, 2023, Council

meeting.

23-140

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

SUBMIT AN APPLICATION TO THE STATE OF OHIO CAPITAL

BUDGET GRANT PROCESS FOR INFRASTRUCTURE COSTS TO

ACCOMMODATE AN INCLUSIVE PLAYGROUND AT MIDDLETON

PARK.

Brief Description: The State of Ohio awards biennial capital budget funding

to support regional and local projects that demonstrate a state benefit in higher

education, mental health, parks and recreation, conservation, and cultural and

sports facilities. The inclusive playground proposal at Middleton Road Park

would be a strong submittal as a local community group anticipates raising

private funding for playground equipment, specialized turf and fencing on site,

with the City responsible for infrastructure and site improvement costs.

Through the State Capital Budget, the City could receive up to two thirds of

the total infrastructure cost through reimbursement with a one-third local

match requirement. Detailed engineering costs included in Attachment A.

Attachments:

Attachment A -Inclusive Playground Middleton Park Engineers Estimate

Attachment B - Commitment Letter

Staff Report - Inclusive Playground Grant Funding Opportunity

Preliminary Designs - Middleton Inclusive Playground

Resolution No. 23-140

This Resolution was forwarded for further consideration at the November 14, 2023, Council

meeting.

23-141

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A LEASE AND SERVICE AGREEMENT WITH VISUAL EDGE

IT FOR MULTIFUNCTION PRINTERS.

Brief Description: Staff is requesting to enter into a 5-year lease agreement

with Visual Edge IT for the lease of new multifunction equipment in the

amount of $43,669.20 over the 5-year period and a 5-year Service Agreement

on a per-copy basis. The contract would commence upon the delivery of the

new equipment.

Attachments:

MFP Lease and Service Agreement Comparisons

Per Copy Cost Analysis

Resolution No. 23-141

This Resolution was forwarded for further consideration at the November 14, 2023, Council

meeting.

Proposed Legislation for November 14, 2023, Council Meeting

23-127

AN ORDINANCE AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AMENDMENT TO THE AGREEMENT WITH

ARLINGTON VALLEY FARMS, LLC, OR ITS ASSIGNEE, FOR THE

LLC’S LEASE-PURCHASE OF THE REAL PROPERTY LOCATED

AT 5369 HUDSON DRIVE, HUDSON, OHIO.

Brief Description: A Second Amendment to the Land Installment Contract

has been requested by the Buyer to change the Closing Date from February 1,

2024 to July 1, 2024 to align with the anticipated closing of a USDA loan

financing the purchase. Additionally, monthly installment payments of ten

thousand and 00/100 dollars ($10,000.00) would be continued from February

1, 2024 to June 30, 2024.

Attachments:

Land Installment Contract - 5369 Hudson Drive - Execution Version

(FINAL)

Arlington Valley Farms First Amendment to Land Installment Contract

executed 01.2020

City of Hudson Building Purchase Extension Request Sept 2023

Second Amendment to Land Installment Contract (Arlington Valley Farms)

amend 09152023

Ordinance No. 23-127

Mr. Foster stated that this item will be postponed to a date certain at the November 14, 2023, Council meeting.

Ordinance No. 23-127 was forwarded for further consideration at the November 14, 2023,

Council meeting.

23-132

AN ORDINANCE ESTABLISHING SECTION 1048.141 IN THE

CODIFIED ORDINANCES, TO REQUIRE NEW DEVELOPMENTS

TO UTILIZE HUDSON PUBLIC POWER ELECTRIC SERVICE AND

PROVIDING CITY COUNCIL FIRST RIGHT OF REFUSAL.

Brief Description: Ordinance to be added to the code establishing that all

new development will be required to utilize Hudson Public Power/City

electric service unless Council votes to exempt that development

Attachments:

Electric Service Area

1048.141 - draft code section

Ordinance No. 23-132

Electric Ownership with Parcels 11x17

Electric Ownership with Primary 11x17

Ordinance No. 23-132 was forwarded for further consideration at the November 14, 2023,

Council meeting.

23-133

A RESOLUTION ADOPTING IN CONCEPT THE CITY OF HUDSON

FIVE-YEAR PLAN 2024-2028.

Brief Description: This resolution adopts in concept the City’s Five-Year

Plan.

Attachments:

2024 - 2028 Five Year Plan - Original Draft 9-26-23

Resolution No. 23-133

2024 - 2028 Five Year Plan - Final Draft 11-21-23

Changes to 2024-2028 Five Year Plan 11-14-23

Resolution No. 23-133 was forwarded for further consideration at the November 14, 2023,

Council meeting.

23-134

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE

CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY

OF HUDSON, COUNTY OF SUMMIT, STATE OF OHIO, DURING

THE FISCAL YEAR BEGINNING JANUARY 1, 2024 AND ENDING

DECEMBER 31, 2024.

Brief Description: This Ordinance establishes the City’s budget for 2024.

Attachments:

Ordinance No. 23-134

Ordinance No. 23-134 was forwarded for further consideration at the November 14, 2023,

Council meeting.

23-142

A RESOLUTION ACCEPTING THE CITY MANAGER’S

RECOMMENDATION NOT TO IMPLEMENT THE GROWTH

MANAGEMENT RESIDENTIAL DEVELOPMENT ALLOCATION

SYSTEM DURING CALENDAR YEAR 2024.

Brief Description: The City is not removing the Growth Management

Allocation System; however, because of no appreciable population change, the

system would not be implemented for 2024.

Attachments:

GMA report memo to Council for YR2024

Notice of Public Hearing (11-21-2023)

Resolution No. 23-142

This Resolution was forwarded for further consideration at the November 14, 2023, Council

meeting.

23-143

AN ORDINANCE AMENDING SECTION 295.01 OF THE

ADMINISTRATIVE CODE REGARDING THE COMPOSITION AND

THE POWERS AND DUTIES OF THE ECONOMIC GROWTH

BOARD.

Brief Description: City Council will consider amendments to the Codified

Ordinances pertaining to the Economic Growth Board.

Attachments:

Ordinance No. 23-143

This Ordinance was forwarded for further consideration at the November 14, 2023, Council

meeting.

AN ORDINANCE AMENDING THE JOB CREATION GRANT PROGRAM.

Brief Description: The proposed amendments to the Job Creation Grant

Program will align the program guidelines with the way we deploy the

program in practice post-pandemic. The proposal also includes an increased

year of eligibility for including certain defined, environmentally sustainable

components to their projects to align with the goals outlined by the

TMP-6820

Environmental Awareness Committee.

Attachments:

Job Creation Grant Proposal Staff Report 10.24.2023

Job Creation Grant Proposal Staff Report 11.14.2023

Exhibit A: Hudson Job Creation Grant Program Guidelines - Redlined

Exhibit A: Hudson Job Creation Grant Program Guidelines - Clean Copy

13-122 Ordinance Amending Job Creation Grant Program

05-39 Ordinance Adopting a Job Creation Grant Program

JCG - Eligible Sustainable Projects Project Cost Estimates

Draft Ordinance

This item will return to Council at a later date, after staff makes requested changes.

Items to be Added to Future Agendas

Mrs. Kowalski continued her discussion regarding the Safe Haven Baby Box partnership with Akron Children's

Hospital and asked Council if they would be willing to contribute $10,000 towards the installation. Discussion

followed that included the process to allocate money, public input to gain support, Summit County funds

available, and overall cost. There was consensus to move forward with discussions with the hospital and

Summit County.

Mr. Sheridan asked Council if they would like to see the minutes from the Traffic Safety Committee. Council

asked staff to provide any updates to Council via email after each meeting.

Mr. Foster stated that a proclamation for Salvation Army Kettle Day and America Recycle Day will appear on

the November 14, 2023, Council meeting.

Adjournment

There being no further discussion, Mr. Foster adjourned the Council workshop meeting at 9:12

p.m.

_______________________________

Christopher W. Foster, President of Council

_______________________________

Thomas J. Sheridan, City Manager, Clerk of Council Pro Tempore

Workshop Minutes prepared by Melissa Raber, Business Operations Manager - Professional Services .

Upon approval by City Council, this official written summary of the meeting minutes shall become a permanent

record, and the official minutes shall also consist of a permanent audio and video recording, excluding

executive sessions, in accordance with Codified Ordinances, Section 220.031 (a), Rules for Workshop Meetings.