City of Hudson, Ohio

Meeting Minutes - Final

City Council Workshop

Jeffrey L. Anzevino, Mayor

Christopher W. Foster, President of Council (Ward 2)

Christopher A. Banweg, Council Member (At-Large)

Michael W. Bird, Council Member (Ward 4)

Patricia L. Goetz, Council Member (Ward 1)

Karen E. Heater, Council Member (At-Large)

Nicole V. Kowalski, Council Member (At-Large)

Skylar J. Sutton, Council Member (Ward 3)

Thomas J. Sheridan, City Manager

Marshal Pitchford, Acting City Solicitor & Special Counsel

Aparna Wheeler, Clerk of Council

Tuesday, February 13, 2024

7:30 PM

Town Hall

27 East Main Street

Call to Order

5 -

2 -

Present:

Mr. Banweg, Dr. Goetz, Mrs. Heater, Mrs. Kowalski and Mr. Sutton

Dr. Bird and Mr. Foster

Absent:

Others & Staff in Attendance: Mr. Sheridan, City Manager; Mr. Comeriato, Assistant City Manager -

Operations; Ms. Fernandez, Community Project Planner; Mr. Hannan, Community Development Director; Mr.

Knoblauch, Assistant City Manager - Financial/Special Projects; Mr. Kosco, City Engineer; Mr. Leiter, HCTV

Production Assistant; and Mr. Tabak, Police Chief.

Correspondence and Council Comments

Mrs. Kowalski invited interested residents to attend an Open Forum with Dr. Goetz and herself on March 20,

2024 from 5:30 p.m. to 7:30 p.m. in the North Flood Room of the Hudson Library.

Mrs. Heater stated that Council received an email from a resident that is concerned with Ordinance No . 23-154,

related to regulation of Vape Shops, Pawn Shops, Tattoo Parlors, and Marijuana Facilities.

Mayor Anzevino stated that Random Acts of Kindness Week goes through Saturday, February 17th, and directed

residents to the Hudson League for Service for more information.

Mr. Sutton provided an update on the Area 4 Water Expansion meeting that was held on February 7 , 2024, and

thanked staff for their involvement. He further provided an update on the Economic Development Incentive

Committee meeting that was held on February 13, 2024, and announced that the City is accepting applications

for the Hudson Community Television Advisory Committee until March 1, 2024.

Discussion Items

23-0128

Winston Manor Retention Pond Maintenance

Brief Description: At the December 12, 2023, Council Workshop, Council

discussed the Winston Manor/Hudson Hill Subdivision’s storm water

retention pond and sediment accumulation in the pond. At the request of

Council, staff proceeded with preparing a Request for Proposal (RFP) and

obtained a fee from qualified engineering consultants for a Feasibility Study to

evaluate and identify the method and costs associated with removal of

sediment from the pond and pond reconstruction to alleviate future sediment

build-up.

Attachments:

Winston Manor Sediment Pond Exhibit

Mr. Kosco provided background information on the Winston Manor Retention Pond. He further stated that the

City issued an RFP and received prices from 3 consultants on a Feasibility Study to evaluate long-term

solutions to mitigate ongoing sediment issues. Council discussion followed on whether the issue was aesthetic

or causing damage, grant assistance availability, going back to the HOA on financial ability, adding to 5-year

plan as unfunded, and possibility of separating the tributary from the pond. There was consensus to reach out to

the HOA on their financial ability to pay for some or all of the Feasibility Study and to look into grant funding.

This matter was discussed.

24-0013

Downtown Master Plan

Brief Description: Discussion regarding the proposed scope of services and

request for proposals for the Downtown Master Plan (Placemaking).

Attachments:

Staff Memo - DT Master Plan RFP

Downtown Master Plan RFP Final Draft

Ms. Fernandez provided information on the purpose of the Downtown Master Plan and outlined the services

that would be included. She further provided the time frame for RFP submission, contract authorization, public

engagement and final plan to Council. Mr. Hannan provided information on some inquires that the City has

received on enhancements and needs for the Downtown area. Council discussion followed that included adding

research on wayfinding for establishments in the downtown core and other businesses nearby, and necessity of

spending money on an area of town that is already functioning appropriately. There was Council consensus to

bring this item back to a future workshop when the whole of Council is in attendance.

This matter was discussed.

24-0014

2026-2030 Sidewalk and Trail (Connectivity) Plan

Brief Description: Discussion on the 2024 public engagement plan and the

proposed branding effort.

Attachments:

Staff Memo - Connectivity Plan February 2024 Council meeting

Staff Memo - Connectivity Plan December 2023 Council meeting

Ms. Fernandez asked Council for feedback on the proposed public engagement activities which included 4

virtual meetings, direct mailers, updated preliminary ranking chart, GIS analysis, and simplified branding .

Council feedback included receiving alignment feedback prior to design, clarification on the walk and talk Open

House, and concerns on group size for virtual meetings.

This matter was discussed.

24-0015

Review of LDC regulations for non-conforming single family residential

uses

Brief Description: City staff has studied methods within the LDC to

strengthen the ability of residential property owners to maintain, expand, and

resell their properties.

Attachments:

City Council memo non-conforming residential uses 1.25.24

Mr. Sheridan stated that Mr. Foster requested that this item be postponed to the February 27, 2024, Council

workshop, so he can be in attendance.

This matter was postponed to the February 27, 2024, City Council Workshop.

24-22

A RESOLUTION AMENDING RESOLUTION NO. 22-88,

EXTENDING THE INSTALLATION OF “MELODY” FOR AN

ADDITIONAL TWELVE MONTHS.

Brief Description: Staff wishes to extend Melody’s (Large bird) stay on the

Park Lane/Merino Green by 12 months and create a small 365-Day Kindness

Rock Garden to surround her. The purpose of the rock garden will be to

compliment Melody, create an increased sense of community and promote

acts of kindness

Attachments:

Melody & 365 Day Kindness Rock Garden Memo

Resolution No. 24-22

Mayor Anzevino stated that this Resolution would allow "Melody" to remain within the downtown area for

another 12-months, with the individual birds being removed as planned, and would include the addition of a

Kindness Garden with painted rocks surrounding "Melody". Brief Council discussion followed .

This matter was discussed.

24-0016

A discussion of the City’s 225th Anniversary event planning

Brief Description: Mayor Anzevino and City Staff have discussed ideas to

celebrate the City’s upcoming 225th Anniversary this summer. As part of the

planning process, Mayor Anzevino and staff wish to discuss this topic with

the City Council.

Mayor Anzevino provided information on planning ideas for the City's 225th Anniversary. Brief discussion

followed.

This matter was discussed.

24-25

AN ORDINANCE AMENDING CHAPTER 220, “COUNCIL”, OF THE

CODIFIED ORDINANCES TO ADD A NEW SECTION 220.09

ENTITLED “PRESIDENT PRO TEMPORE”.

Brief Description: An ordinance to establish a definition for Council

President Pro Tempore and guidelines for appointment of Council President

Pro Tempore in the event of members having same number of consecutive

years of service.

Attachments:

Ordinance No. 24-25

Mr. Sutton provided the reason for this proposed Ordinance. There was Council consensus to move forward

with this Ordinance.

This matter was discussed.

TMP-7093

AN ORDINANCE ESTABLISHING SECTION 230.06 OF THE

CODIFIED ORDINANCES OF THE CITY OF HUDSON; AND

DECLARING AN EMERGENCY.

Brief Description: An ordinance to authorize the City Manager to make

purchases or enter into contracts during the first twenty-four (24) hours of a

catastrophic event in an amount not to exceed $100,000.

Attachments:

Draft Ordinance

Hudson EOP Final_with exhibits 7.26.23

Mrs. Kowalski provided the reason for this proposed Ordinance, and further reviewed the main points of the

Ordinance. Discussion followed that included the addition of prioritization of which Council members could

approve the expenditure, reason for a separate fund, concerns on wording of a catastrophic event, and various

issues between the proposed language and current Charter language. There was Council consensus to pull this

item from the agenda, revise the language based on feedback received, and bring it back to a future workshop .

This matter was discussed.

Proposed Consent Agenda for February 20, 2024, Council Meeting

24-0018

A Motion to Acknowledge the Timely Receipt of the January 2024

Monthly Financial Report

Brief Description: Financial summaries are provided each month for

Council’s review.

Attachments:

January 2024 Financial Report

This Motion was forwarded for further consideration at the February 20, 2024, Council

meeting.

24-16

A RESOLUTION TO APPROVE A THEN AND NOW CERTIFICATE

FOR A PURCHASE MADE; AND DECLARING AN EMERGENCY.

Brief Description: Council authorization is required for payment of the

invoice shown on this Resolution in excess of $3,000, for which a

commitment was made before a Purchase Order was generated.

Attachments:

Resolution No. 24-16

This Resolution was forwarded for further consideration at the February 20, 2024, Council

meeting.

24-17

A RESOLUTION AFFIRMING THE CITY’S ACTION TO

ENTER INTO AN AGREEMENT WITH AXON ENTERPRISE,

INC. FOR THE PROVISION OF TASER DEVICES FOR USE

BY THE HUDSON POLICE DEPARTMENT.

Brief Description: This Resolution authorizes the City Manager to

enter into an agreement with Axon Enterprise, Inc. for the provision of

TASER devices for use by the Police Department, at a cost of

$29,954.52 per year for 5-years with a total overall cost of

$149,772.60.

Attachments:

Hudson Police Dept. TASER Quote

Resolution No. 24-17

This Resolution was forwarded for further consideration at the February 20, 2024, Council

meeting.

24-18

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ADVERTISE FOR BIDS AND TO ENTER INTO A CONTRACT FOR

THE 2024 STORM SEWER AND CULVERT LINING

IMPROVEMENTS PROJECT WITH THE LOWEST AND BEST

BIDDER.

Brief Description: This project involves the lining of storm sewers and

culverts in various areas in Hudson.

Attachments:

Resolution No. 24-18

This Resolution was forwarded for further consideration at the February 20, 2024, Council

meeting.

24-19

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ADVERTISE FOR BIDS AND TO ENTER INTO A CONTRACT FOR

THE W. HIGHGATE AT SR 91 STORM IMPROVEMENT PROJECT

WITH THE LOWEST AND BEST BIDDER.

Brief Description: Residents on W. Highgate Drive near SR 91 notified the

City that during heavy rains, water in the drainage ditch system adjacent to

their property can exceed its banks and cause overland flooding near their

homes. The W. Highgate at SR 91 Storm Improvement Project involves

increasing the size of the ditch’s outlet pipe to reduce ditch flooding, with an

estimated project cost of $30,000 including a 10% contingency. The 2022

Policy for Work on Private Property has been reviewed and was found to

apply to this project.

Attachments:

Exhibit

Resolution No. 24-19

This Resolution was forwarded for further consideration at the February 20, 2024, Council

meeting.

24-20

A RESOLUTION AMENDING RESOLUTION NO. 23-37 AMENDING

RESOLUTION NO. 22-112 TO INCREASE THE PROJECT COST TO

COMPLETE THE SR 91 BRIDGE REPLACEMENT PROJECT (PID

NO. 106136) WITHIN THE CITY OF HUDSON, AUTHORIZING THE

CITY OF HUDSON TO SERVE AS THE LOCAL PUBLIC AGENCY,

AND AUTHORIZING FUNDS THEREFOR.

Brief Description: Due to the uncertainty of actual bids, Staff is requesting

an additional approval of contingency funds in the amount of $20,000. This

would allow ODOT to award the project if bids come in slightly above the

revised estimate of $204,840.00. The project will include the removal and

replacement of the existing bridge over SR 91 just south of Ravenna Street

which is being funded by ODOT. As part of the project, the City has

requested widening of the sidewalk along the west side of SR 91 to better

accommodate a future multi-purpose path along this section of roadway.

Attachments:

SR 91 Sidewalk Exhibit

Resolution No. 24-20

This Resolution was forwarded for further consideration at the February 20, 2024, Council

meeting.

24-21

A RESOLUTION AMENDING RESOLUTION NO. 21-44 TO

INCREASE THE CONTRACT COST FOR ANIMAL REMOVAL

SERVICES WITHIN THE PUBLIC RIGHT OF WAY.

Brief Description: The City of Hudson entered into a three-year agreement

with A&S Animal Control Services at a cost not to exceed $75,000. With a

recent increase in the number of animal/motor vehicle accidents, additional

funds are needed to complete the three-year contract period.

Attachments:

Animal Removal Costs

Resolution No. 24-21

Responding to a question, Mr. Comeriato stated that he can not explain why the numbers have increased this

year, other than that it is an anomaly.

This Resolution was forwarded for further consideration at the February 20, 2024, Council

meeting.

24-22

A RESOLUTION AMENDING RESOLUTION NO. 22-88,

EXTENDING THE INSTALLATION OF “MELODY” FOR AN

ADDITIONAL TWELVE MONTHS.

Brief Description: Staff wishes to extend Melody’s (Large bird) stay on the

Park Lane/Merino Green by 12 months and create a small 365-Day Kindness

Rock Garden to surround her. The purpose of the rock garden will be to

compliment Melody, create an increased sense of community and promote

acts of kindness

Attachments:

Melody & 365 Day Kindness Rock Garden Memo

Resolution No. 24-22

This Resolution was forwarded for further consideration at the February 20, 2024, Council

meeting.

24-23

A ORDINANCE TO REPEAL CHAPTER 294 OF THE CODIFIED

ORDINANCES REGARDING THE ECONOMIC DEVELOPMENT

INCENTIVE COMMITTEE

Brief Description: Proposed legislation to repeal the Economic Development

Incentive Committee and allow incentive application to proceed directly to the

City Council.

Attachments:

Council Memo - Repeal of Chapter 294 EDIC

Ordinance No. 24-23

This Ordinance was forwarded for further consideration at the February 20, 2024, Council

meeting.

24-24

AN ORDINANCE TO APPROVE THE EDITING AND

INCLUSION OF CERTAIN ORDINANCES AND RESOLUTIONS

AS PARTS OF THE VARIOUS COMPONENT CODES OF THE

CODIFIED ORDINANCES; TO PROVIDE FOR THE ADOPTION

OF NEW MATTER IN THE UPDATED AND REVISED

CODIFIED ORDINANCES; TO REPEAL ORDINANCES AND

RESOLUTIONS IN CONFLICT THEREWITH; AND

DECLARING AN EMERGENCY.

Brief Description: This Ordinance authorizes revisions to Hudson’s

Codified Ordinances to incorporate various ordinances and resolutions of

a general and permanent nature that have been passed by Council.

Attachments:

Ordinance No. 24-24

This Ordinance was forwarded for further consideration at the February 20, 2024, Council

meeting.

Proposed Legislation for February 20, 2024, Council Meeting

23-154

AN ORDINANCE AMENDING CHAPTERS 1205 “ZONING

DISTRICTS-CITY OF HUDSON MAP” AND 1206 “USE

REGULATIONS” OF THE LAND DEVELOPMENT CODE

RELATIVE TO THE REGULATION OF VAPE SHOPS, PAWN

SHOPS, TATTOO PARLORS, AND MARIJUANA FACILITIES.

Brief Description: Proposed Land Development Code text amendment

relative to the regulation of Vape Shops, Pawn Shops, Tattoo Parlors, and

Marijuana Facilities.

Attachments:

City Council Memo - LDC Update Vape, Pawn, and Tatoo Shops

(discussed at 9-26-23 workshop)

TMP-6920 Ord Amending LDC Text re Vape Shops (Draft on 1 1 /14/23

Workshop)

Public Hearing Notice: Ordinance No. 23-154

PC Signed Decision 23-1087 Vape Pawn etc_

Ordinance No. 23-154 (updated for 11/21/23)

Ordinance No. 23-154 LDC Text Amendment (updated 2.8.24 for third

reading and action)

There was discussion regarding an email that Council received from a concerned resident on these proposed

changes. There was consensus to move this item to the March 12, 2024, Council workshop for further discussion

on proposed changes.

Ordinance No. 23-154 was forwarded for further consideration at the March 12, 2024, Council

workshop.

23-155

AN ORDINANCE AMENDING CHAPTER 1206 “USE

REGULATIONS” OF THE LAND DEVELOPMENT CODE

RELATIVE TO THE REGULATION OF TEMPORARY USES -

CONTRACTORS OFFICE/TEMPORARY CONSTRUCTION USES.

Brief Description: Proposed Land Development Code text amendment

relative to the regulation of temporary contractor offices and temporary

construction sites.

Attachments:

City Council memo temp use regulations 10.13.23

Ordinance No. 23-155

Public Hearing Notice: Ordinance No. 23-155

Signed PC Decision

Ordinance No. 23-155 (as recommended by Planning Commission for

2-6-24)

Ordinance No. 23-155 was forwarded for further consideration at the February 20, 2024,

Council meeting.

23-177

A RESOLUTION AUTHORIZING AN AMENDMENT TO THE CITY

MANAGER’S EMPLOYMENT AGREEMENT; AND DECLARING AN

EMERGENCY.

Brief Description: City Council will take action pertaining to City Manager

Thomas Sheridan’s Employment Agreement.

Attachments:

Resolution No. 23-177

Resolution No. 23-177 (proposed amendment for 2-6-24)

Resolution No. 23-177 was forwarded for further consideration at the February 20, 2024,

Council meeting.

24-9

AN ORDINANCE AMENDING CHAPTER 848 ENTITLED “REFUSE

HAULERS” OF THE CODIFIED ORDINANCES TO INCLUDE

ADDITIONAL QUARTERLY REPORTS REQUIREMENTS

Brief Description: This amendment would add an additional requirement to

quarterly reports submitted to the Public Works Department by licensed

residential trash haulers operating within the city.

Attachments:

Ordinance No. 24-9

Ordinance No. 24-9 was forwarded for further consideration at the February 20, 2024, Council

meeting.

24-10

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER INTO A

CONTRACT FOR THE ELLSWORTH MEADOWS GOLF COURSE

CLUBHOUSE PROJECT

Brief Description: The Ellsworth Meadows Golf Course Clubhouse Project

will involve the construction of a new clubhouse replacing the aging existing

clubhouse.

Attachments:

Golf Clubhouse Est. 1-4-24

Resolution No. 24-10

Resolution No. 24-10 was forwarded for further consideration at the February 20, 2024,

Council meeting.

24-25

AN ORDINANCE AMENDING CHAPTER 220, “COUNCIL”, OF THE

CODIFIED ORDINANCES TO ADD A NEW SECTION 220.09

ENTITLED “PRESIDENT PRO TEMPORE”.

Brief Description: An ordinance to establish a definition for Council

President Pro Tempore and guidelines for appointment of Council President

Pro Tempore in the event of members having same number of consecutive

years of service.

Attachments:

Ordinance No. 24-25

This Ordinance was forwarded for further consideration at the February 20, 2024, Council

meeting.

TMP-7093

AN ORDINANCE ESTABLISHING SECTION 230.06 OF THE

CODIFIED ORDINANCES OF THE CITY OF HUDSON; AND

DECLARING AN EMERGENCY.

Brief Description: An ordinance to authorize the City Manager to make

purchases or enter into contracts during the first twenty-four (24) hours of a

catastrophic event in an amount not to exceed $100,000.

Attachments:

Draft Ordinance

Hudson EOP Final_with exhibits 7.26.23

This Ordinance was postponed to a future workshop.

TMP-7096

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A JOB CREATION GRANT AGREEMENT; AND DECLARING

AN EMERGENCY.

Brief Description: A proposed business is requesting a 50% income tax

credit for 10 years. The company will relocate to Hudson to an existing

facility within the District 6 Western Hudson Gateway.

Attachments:

Draft Resolution

This Resolution was forwarded for further consideration at the February 20, 2024, Council

meeting.

Items to be Added to Future Agendas

Mr. Sutton stated that at the request of Dr. Bird, there will be a future discussion on clearing of snow from

sidewalks.

Adjournment

There being no further discussion, Mr. Sutton adjourned the Council workshop meeting at 9:35

p.m.

_______________________________

Skylar Sutton, President of Council Pro Tempore

_______________________________

Thomas J. Sheridan, City Manager, Clerk of Council Pro Tempore

Workshop Minutes prepared by Melissa Raber, Business Operations Manager - Professional Services .

Upon approval by City Council, this official written summary of the meeting minutes shall become a permanent

record, and the official minutes shall also consist of a permanent audio and video recording, excluding

executive sessions, in accordance with Codified Ordinances, Section 220.031 (a), Rules for Workshop Meetings.