City of Hudson, Ohio

Meeting Minutes - Final

City Council Workshop

Jeffrey L. Anzevino, Mayor

Christopher W. Foster, President of Council (Ward 2)

Christopher A. Banweg, Council Member (At-Large)

Michael W. Bird, Council Member (Ward 4)

Patricia L. Goetz, Council Member (Ward 1)

Karen E. Heater, Council Member (At-Large)

Nicole V. Kowalski, Council Member (At-Large)

Skylar J. Sutton, Council Member (Ward 3)

Thomas J. Sheridan, City Manager

Marshal Pitchford, City Solicitor & Special Counsel

Aparna Wheeler, Clerk of Council

Tuesday, November 26, 2024

7:30 PM

Town Hall

27 East Main Street

Call to Order

Mayor Anzevino called to order the workshop of Hudson City Council at 7:30 p.m., in

accordance with the Sunshine Laws of the State of Ohio, O.R.C. Section 121.22, and he handed

the workshop over to President of Council Foster, in accordance with Council Rules.

7 -

Present:

Mr. Banweg, Dr. Bird, Mr. Foster, Dr. Goetz, Mrs. Heater, Mrs.

Kowalski and Mr. Sutton

Others & Staff in Attendance: Mr. Sheridan, City Manager; Mr. Ersing, Assistant IT Director; Mr. Hannan,

Community Development Director; Mr. Knoblauch, Assistant City Manager - Financial/Special Projects; Mr.

Kosco, City Engineer; Mr. Leedham, Innovation & Technology Director; Mr. Leiter, HCTV Production

Assistant; Mrs. Havranek, Human Resources Manager, and Mr. Powell, Assistant Public Works Director.

Correspondence and Council Comments

Mr. Banweg thanked businesses for attending the Business Appreciation Breakfast earlier that day and provided

an update on the Fire/EMS Needs Study, noting that the staffing model still needed to be reviewed.

Dr. Goetz read a letter into the record from a resident regarding State Route 303 safety improvements .

Mrs. Kowalski asked if the City could work with the Village of Boston Heights to board up windows at the old

hotel on Dean Memorial Parkway in order to prevent further vandalism and crime.

Mrs. Heater provided a Board of Zoning and Building Appeals update.

Mr. Sutton provided a Tree Commission update, noting that the City Arborist is retiring.

Mayor Anzevino spoke to kids at East Woods Intermediate School about government, decorated a tree at Case

Barlow Farm, reminded residents about the cold weather clothing drive, announced the name of the new street

sweeper as the "Hudson Hurricane", noted the Hudson Home for the Holiday Extravaganza event is this Friday,

announced that Boy Scout Troop #333 will be selling trees, and encouraged residents to shop Small Business

Saturday.

Mr. Foster attended a service-learning presentation at the high school and commended students on their

projects.

Discussion Items

24-0115

A Discussion regarding the effort to expand Fiber to the Residents.

Brief Description: The Fiber to the Residents Ad Hoc Committee and Staff

are prepared to discuss the feasibility and next steps to expand Velocity

Broadband fiber services to residents in Hudson who do not have fiber service

today.

Mr. Ersing and Mr. Leedham provided an overview of the findings of the Fiber to the Home Subcommittee and

presented a proposal for Council's review, with the intention of providing fiber to those areas that do not have it

at this time.

Discussion followed regarding the phased four-year rollout, financial model, resident satisfaction with existing

internet service, next steps for a consultant RFP and construction.

This matter was discussed.

24-0090

Follow-up: High-Intensity Activated Crosswalk (HAWK) Signal

Brief Description: This is a follow-up discussion from September 12, 2024,

Council Workshop. Council requested staff review the possible installation of

a Pedestrian Hybrid Beacon (aka High-Intensity Activated Crosswalk signal,

or “HAWK” Signal), on Aurora Street at E. Main Street or the mid-block

crossing on N. Main Street. In addition, staff will review conceptual, road

widening options along Aurora Street to improve congestion at the

intersection of Aurora Street and N. Main Street.

Attachments:

Pedestrian Hybrid Beacon Justification Study 11-14-24

Concept Sidewalk Along South Side of Aurora

Aurora at E Main - Existing Conditions

Aurora at E Main - Alt 1 - Radius Improvements

Aurora at E Main - Alt 2 - Radius & Road Improvements

Mr. Kosco provided a summary of events leading up to the discussion on Pedestrian Hybrid Beacon (a .k.a.

HAWK) signals, with the recommendation not to install this kind of signal. Mr. Kosco described other changes

that could be made near Aurora and E. Main St.

Council discussion followed regarding the parking spaces on Aurora St., crosswalks versus HAWK signals, and

if audible signals are available for RRFB's. There was consensus to return to Council after the adaptive signals

have been installed to see if traffic is improved on Aurora St.

This matter was discussed.

24-0116

W. Streetsboro Road (SR 303) Safety Improvements

Brief Description: City staff will present the improvements planned for

construction along W. Streetsboro Street (SR 303) from Boston Mills Road to

Atterbury Boulevard.

Attachments:

Existing Exhibit

ODOT Study Recommendations

ODOT Safety Improvements Study 2022

Final Design

Mr. Kosco stated that ODOT provided funds for the safety study and some improvements, with the

recommendation to include green space and bump-outs. Councilmembers requested to stripe the road first

before changing bump-outs and adding permanent green space. Mr. Sheridan will return to Council with a

discussion item in January.

This matter was discussed.

24-0117

Discussion of the City’s Memorial Tree Program

Brief Description: With addition of the many memorial trees in the

downtown district, staff would like to consider placing memorial trees in other

city owned areas of the City.

Mr. Sutton provided a background on the Memorial Tree program, stating that the Downtown green is saturated

but other locations such as parks, public properties and public right-of-ways could be considered, with park

benches as an alternative, and the creation of an endowment to collect donations for plantings instead of a

specific tree planting. There was consensus to get more information from the Tree Commission and return to

Council with a recommendation.

This matter was discussed.

24-152

AN ORDINANCE ADOPTING THE CITY OF HUDSON’S GENERAL

FUND BUDGET OVERAGE COMMITMENT FOR HUDSON

INFRASTRUCTURE.

Brief Description: This is an Ordinance directing the Finance Department to

prepare draft appropriations for certain uses, at least in part, in an amount

equal to any excess General Fund carryover balance.

Attachments:

Ordinance No. 24-152

There was some concern that the legislation would strong-arm future Councils to use excess funds on

infrastructure when it may be needed to be used elsewhere. Other members stated that the ordinance would

force a discussion on how to use the funds, require a report on unfunded projects, and provide flexibility in

spending.

This matter was discussed.

Proposed Consent Agenda for December 3, 2024, Council Meeting

24-0120

A Motion to Approve the Proposed 2025 City Council Meeting Schedule.

Brief Description: A proposed meeting schedule for the new year has been

prepared for Council’s review and approval.

Attachments:

Meetings Schedule 2025

2025 Council Calendar Overview

There was Council consensus to schedule a combined meeting and workshop on November 18 and November

25, 2025.

This item was forwarded to the December 3, 2024, Council meeting.

24-0121

A Motion Directing the Clerk to Send Notice to the Ohio Division of

Liquor Control Indicating No Request for a Hearing Regarding a New

Permit to Sell Alcoholic Beverages for Regal Cinemas Inc, 5339 Darrow

Rd, Hudson, OH, 44236.

Brief Description: The Clerk is in receipt of the attached Notice to

Legislative Authority dated November 15, 2024, from the Ohio Division of

Liquor Control concerning the opportunity to request a hearing regarding this

permit. The City’s response must be postmarked no later than December 9,

2024.

Attachments:

Notice to Legislative Authority - Regal Cinemas Inc

This item was forwarded to the December 3, 2024, Council meeting.

24-0122

A Motion Directing the Clerk to Send Notice to the Ohio Division of

Liquor Control Indicating No Request for a Hearing Regarding a New

Permit to Sell Alcoholic Beverages for NC Soccer Club Inc, DBA NC

Soccer Club, 5661 Stow Rd., Hudson.

Brief Description: The Clerk is in receipt of the attached Notice to

Legislative Authority dated November 18, 2024, from the Ohio Division of

Liquor Control concerning the opportunity to request a hearing regarding this

permit. The City’s response must be postmarked no later than December 14,

2024.

Attachments:

Notice to Legislative Authority - NC Soccer Club Inc

Responding to a question, Mr. Sheridan stated he would get more information on whether this was a new permit

or an existing one.

This item was forwarded to the December 3, 2024, Council meeting.

24-0123

A Motion Directing the Clerk to Send Notice to the Ohio Division of

Liquor Control Indicating No Request for a Hearing Regarding the

Transfer of a Permit to Sell Alcoholic Beverages for Hudson Gas LLC,

5915 Darrow Rd, Hudson from A&Y Silmi Corp, 5915 Darrow Rd.,

Hudson.

Brief Description: The Clerk is in receipt of the attached Notice to

Legislative Authority dated November 18, 2024, from the Ohio Division of

Liquor Control concerning the opportunity to request a hearing regarding this

permit. The City’s response must be postmarked no later than December 16,

2024.

Attachments:

Notice to Legislative Authority - Hudson Gas LLC

This item was forwarded to the December 3, 2024, Council meeting.

24-0124

A Motion of City Council to Approve the City Manager’s

Recommendation to Appoint Mr. Brian Griffith as Assistant City

Manager.

Brief Description: Pursuant to Charter Section 5.04(a), a majority of City

Council members must approve the City Manager’s recommendation to

appoint an Assistant City Manager.

This item was forwarded to the December 3, 2024, Council meeting.

24-143

AN ORDINANCE AMENDING ORDINANCE NO. 23-134, MAKING

APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER

EXPENDITURES OF THE CITY OF HUDSON DURING THE FISCAL

YEAR ENDING DECEMBER 31, 2024 BY MAKING ADDITIONAL

AND/OR AMENDED APPROPRIATIONS.

Brief Description: This Ordinance will amend the 2024 budget for additional

and/or amended appropriations as listed in the attached Exhibit A.

Attachments:

2024 General Fund Carryover

Exhibit A

Ordinance No. 24-143

This Ordinance was forwarded to the December 3, 2024, Council meeting.

24-144

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A CONTRACT WITH TRUERX FOR CERTAIN HEALTH

BENEFIT PLAN SERVICES; AND DECLARING AN EMERGENCY.

Brief Description: The City of Hudson provides certain health benefits

(medical and prescription drug coverage) to regular full-time city employees.

The attached legislation seeks Council’s authorization for the City Manager to

enter into a contract with TrueRX to provide prescription drug administration

for the period of January 1, 2025, through December 31, 2025.

Attachments:

Resolution No. 24-144

This Resolution was forwarded to the December 3, 2024, Council meeting.

24-145

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A CONTRACT WITH MUTUAL HEALTH SERVICES (MHS)

FOR CERTAIN HEALTH BENEFIT PLAN SERVICES; AND

DECLARING AN EMERGENCY.

Brief Description: The City of Hudson provides certain health benefits

(medical and prescription drug coverage) to regular full-time city employees.

The attached legislation seeks Council’s authorization for the City Manager to

enter into a contract with Mutual Health Services (MHS) to provide claims

administration for the period of January 1, 2025, through December 31, 2025.

Attachments:

Resolution No. 24-145

This Resolution was forwarded to the December 3, 2024, Council meeting.

24-146

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A CONTRACT WITH BRM SPECIALTY FOR CERTAIN

HEALTH BENEFIT PLAN SERVICES; AND DECLARING AN

EMERGENCY.

Brief Description: The City of Hudson provides certain health benefits

(medical and prescription drug coverage) to regular full-time city employees.

The attached legislation seeks Council’s authorization for the City Manager to

enter into a contract with BRM Specialty to provide stop loss insurance for the

period of January 1, 2025, through December 31, 2025.

Attachments:

Resolution No. 24-146

This Resolution was forwarded to the December 3, 2024, Council meeting.

24-147

A RESOLUTION EXPRESSING THE INTENT OF THE CITY OF

HUDSON IN 2025 TO SELL BY INTERNET AUCTION PERSONAL

PROPERTY, INCLUDING MOTOR VEHICLES AND OTHER

PROPERTY REFERENCED IN REVISED CODE §721.15 WHICH

ARE NO LONGER NEEDED FOR PUBLIC USE OR ARE OBSOLETE

OR UNFIT FOR THE USE FOR WHICH THEY WERE ACQUIRED.

Brief Description: Staff is requesting permission to use govdeals.com and

other similar services to dispose of unneeded, obsolete, or unfit equipment.

This is a required annual renewal of agreement for Govdeals online auction

services.

Attachments:

Resolution No. 24-147

Mr. Sutton requested that this process be highlighted on the City website.

This Resolution was forwarded to the December 3, 2024, Council meeting.

24-148

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

PURCHASE EQUIPMENT, MATERIALS, SUPPLIES AND SERVICES

FOR THE CITY’S PUBLIC UTILITY AND VELOCITY BROADBAND

SERVICES OPERATIONS ON AN AS-NEEDED BASIS DURING THE

YEAR 2025.

Brief Description: This annual resolution requests permission allowing the

Public Works Department to make purchases of equipment, materials,

supplies and services in the operational area of the municipal utilities and

Velocity Broadband service operation that will exceed $25,000 based on the

2025 approved budget.

Attachments:

Exhibit A: HPP-Velocity Permission to Purchase (Nov. 2024)

Resolution No. 24-148

This Resolution was forwarded to the December 3, 2024, Council meeting.

24-149

A RESOLUTION AUTHORIZING THE CITY MANAGER,

DURING THE YEAR 2025, TO ADVERTISE FOR BIDS OR TO

UTILIZE THE VARIOUS CHARTER-AUTHORIZED

GOVERNMENTAL COMPETITIVE PURCHASING

PROGRAMS AND ENTER INTO CONTRACTS FOR

CONSTRUCTION MATERIALS, SUPPLIES, SERVICES, AND

EQUIPMENT.

Brief Description: This Resolution would authorize the

advertisement, receipt of bids and award of contracts for capital items,

services, equipment, and materials and supplies for Public Works

operations as included in the approved 2025 Annual Budget.

Attachments:

Exhibit A: Contracts for Competitive Bidding or Cooperative Bidding and

Award of Contracts

Resolution No. 24-149

This Resolution was forwarded to the December 3, 2024, Council meeting.

24-153

AN ORDINANCE AMENDING CHAPTER 254 OF THE CODIFIED

ORDINANCES ENTITLED “EMPLOYEE HANDBOOK AND

PERSONNEL RULES”, AS INITIALLY ADOPTED AND AS

SUBSEQUENTLY AMENDED FROM TIME TO TIME BY CITY

COUNCIL.

Brief Description: This ordinance authorizes amendments to the Employee

Handbook and Personnel Rules, as approved by the Personnel Advisory and

Appeals Board (PAAB) on September 30, 2024.

Attachments:

Council Summary 2024

Exhibit A: 2024 Employee Handbook Redlined Copy - Draft

Council Summary 2024 (Revised for 12-17-24)

Exhibit A: 2024 Employee Handbook Redlined Copy (Revised for

12-17-24)

Ordinance No. 24-153

Councilmembers had questions about the take-home vehicle policy and the social media policy . There was

consensus to move the ordinance from Consent to Legislation to allow more time for discussion .

This Ordinance was forwarded to the December 3, 2024, Council meeting.

24-150

A RESOLUTION DECLARING A 3 MONTH MORATORIUM ON

ACCEPTING FOR FILING AND CONSIDERATION, REVIEW AND

APPROVAL OF ALL NEW APPLICATIONS FOR MARIJUANA

RELATED ACTIVITIES IN THE CITY OF HUDSON; AND

DECLARING AN EMERGENCY.

Brief Description: A proposed resolution to extend a moratorium regarding

marijuana related activities.

Attachments:

Resolution No. 24-150

This Resolution was forwarded to the December 3, 2024, Council meeting.

Proposed Legislation for December 3, 2024, Council Meeting

24-104

AN ORDINANCE AMENDING CHAPTERS 1205.09 AND 1205.11 OF

THE LAND DEVELOPMENT CODE RELEVANT TO DISTRICT

REGULATION SETBACKS FOR ADJACENT RESIDENTIAL

PROPERTIES.

Brief Description: Land Development Code Amendment to require uses

within D6 and D8 that are adjacent to residentially used properties to be

increased to match the setbacks required when such uses are adjacent to

residentially zoned properties.

Attachments:

LDC Amendment - 1205 D6 and D8 Setback to adjacent residential

property

Ordinance No. 24-104

Ordinance No. 24-104 was forwarded to the December 3, 2024, Council meeting.

24-105

AN ORDINANCE AMENDING CHAPTER 1206.05 OF THE LAND

DEVELOPMENT CODE RELEVANT TO NON-CONFORMING

RESIDENTIAL USES.

Brief Description: Land Development Code Amendment to provide greater

ability of existing non-conforming residential properties to rebuild or expand

an existing dwelling on an existing parcel.

Attachments:

LDC Amendment - Section 1206.05(4)(B) Non-conforming residential use

Ordinance No. 24-105

PC Signed Decision

Ordinance No. 24-105 (amended for 12-17-24)

Ordinance No. 24-105 was forwarded to the December 3, 2024, Council meeting.

24-131

A RESOLUTION ACCEPTING THE CITY MANAGER’S

RECOMMENDATION NOT TO IMPLEMENT THE GROWTH

MANAGEMENT RESIDENTIAL DEVELOPMENT ALLOCATION

SYSTEM DURING CALENDAR YEAR 2025.

Brief Description: The City is not removing the Growth Management

Allocation System; however, because of no appreciable population change, the

system would not be implemented for 2025.

Attachments:

GM Report memo to Council for YR2025

Resolution No. 24-131

Resolution No. 24-131 was forwarded to the December 3, 2024, Council meeting.

24-132

A RESOLUTION ADOPTING IN CONCEPT THE 2026-2030 WALK

AND BIKE HUDSON PLAN.

Brief Description: The draft Walk and Bike Hudson Plan has been prepared

for Council discussion.

Attachments:

Walk and Bike Plan 2026-2030 11.21.24 - For Adoption in concept

Walk and Bike Plan Appendices A_B_C_D 11.21.24 For Adoption in

concept

Staff Memo

Walk & Bike Plan Update - October 2024

Walk and Bike Plan 2026-2030 - Draft

Appendices A_B_C

Resolution No. 24-132

Resolution No. 24-132 was forwarded to the December 3, 2024, Council meeting.

24-133

AN ORDINANCE RELEASING THE RESERVATION STRIP WITHIN

THE PINE TRAILS SUBDIVISION.

Brief Description: Request to remove the reservation strip within the Pine

Trails Subdivision to provide access to the abutting 18.16 acres which is no

longer anticipated for extension of the subdivision.

Attachments:

Applicant letter 9.23.24

Nye 18 Acre Boundary Survey

Pine Trails Phase I

Exhibit A: Pine Trails - GIS Overview

Ordinance No. 24-133

Ordinance No. 24-133 was forwarded to the December 3, 2024, Council meeting.

24-151

AN ORDINANCE AMENDING SECTION 4, “STORM COLLECTION”

AND SECTION 5, “STORM WATER MANAGEMENT,” OF

CHAPTER 1419, “ENGINEERING STANDARDS FOR

INFRASTRUCTURE CONSTRUCTION” OF THE BUILDING AND

HOUSING CODE.

Brief Description: The City of Hudson’s Engineering Standards Section 4 -

Storm Collection and Section 5 - Storm Water Management were last updated

in 2018. Staff would like to update these sections to reflect recommended

higher storm water conveyance and flood mitigation standards and various

changes due to industry standards that have changed since the last updates.

Attachments:

Summary of Changes

Exhibit A: Section 4 Redlined Version 11-26-2024

Exhibit B: Section 5 Redlined Version 11-26-2024

Ordinance No. 24-151

Mr. Sutton thanked staff for moving so quickly on the code changes.

This Ordinance was forwarded to the December 3, 2024, Council meeting.

24-152

AN ORDINANCE ADOPTING THE CITY OF HUDSON’S GENERAL

FUND BUDGET OVERAGE COMMITMENT FOR HUDSON

INFRASTRUCTURE.

Brief Description: This is an Ordinance directing the Finance Department to

prepare draft appropriations for certain uses, at least in part, in an amount

equal to any excess General Fund carryover balance.

Attachments:

Ordinance No. 24-152

This Ordinance was forwarded to the December 3, 2024, Council meeting.

Items to be Added to Future Agendas

A proclamation for Red Kettle Day will appear on the December 3, 2024, agenda.

Adjournment

There being no further business, Mr. Foster adjourned the workshop at 9:45 p.m.

_______________________________

Christopher W. Foster, President of Council

_______________________________

Thomas J. Sheridan, City Manager, Clerk of Council Pro Tempore

Upon approval by City Council, this official written summary of the meeting minutes shall become a permanent

record, and the official minutes shall also consist of a permanent audio and video recording, excluding

executive sessions, in accordance with Codified Ordinances, Section 220.031 (a), Rules for Workshop Meetings.