City of Hudson, Ohio

Meeting Minutes - Final

City Council Workshop

Jeffrey L. Anzevino, Mayor

Christopher W. Foster, President of Council (Ward 2)

Christopher A. Banweg, Council Member (At-Large)

Michael W. Bird, Council Member (Ward 4)

Patricia L. Goetz, Council Member (Ward 1)

Karen E. Heater, Council Member (At-Large)

Nicole V. Kowalski, Council Member (At-Large)

Skylar J. Sutton, Council Member (Ward 3)

Thomas J. Sheridan, City Manager

Marshal Pitchford, City Solicitor & Special Counsel

Aparna Wheeler, Clerk of Council

Tuesday, September 10, 2024

7:30 PM

Town Hall

27 East Main Street

Call to Order

Mayor Anzevino called to order the workshop of Hudson City Council at 7:30 p.m., in

accordance with the Sunshine Laws of the State of Ohio, O.R.C. Section 121.22, and he handed

the workshop over to President of Council Foster, in accordance with Council Rules.

7 -

Present:

Mr. Banweg, Dr. Bird, Mr. Foster, Dr. Goetz, Mrs. Heater, Mrs.

Kowalski and Mr. Sutton

Others & Staff in Attendance: Mr. Sheridan, City Manager; Mr. Comeriato, Assistant City Manager -

Operations; Mr. Hannan, Community Development Director; Mr. Knoblauch, Assistant City Manager -

Financial/Special Projects; Mr. Kosco, City Engineer; Mr. Leiter, HCTV Production Assistant; and Mr. Wash,

Assistant Public Works Director.

Correspondence and Council Comments

Mrs. Kowalski provided an update from the Environmental Awareness Committee that included the following

upcoming events: Rain Barrel Workshop on September 25, 2024 from 6:00 p.m. to 8:00 p.m., E-Waste

Collection Event on October 12, 2024 from 10:00 a.m. to 1:00 p.m., and a Green Certification Webinar in

October with a date to be determined. She further stated that she will be hosting an Open Forum on October

30, 2024 at the Hudson Library from 6:00 p.m. to 8:00 p.m.

Mr. Banweg provided an update on the Military and Veterans' Commission meeting that was held on September

6, 2024.

Mayor Anzevino stated that the Case-Barlow Farm Fall Fest will be held Sunday, September 15 , 2024 from

noon to 5:00 p.m. and that he will be speaking at the first meeting for the Junior Leadership Hudson on

Monday, September 16, 2024.

Mr. Foster provided an update on the Planning Commission meeting that was held on September 9 , 2024. He

further stated that he would like to create an Ad-Hoc Committee consisting of all 3 At-Large Council members

for the Fire and EMS Facility Needs Study, and stated that interviews for the Charter Review are upcoming and

asked all Council members to provide a list of 14 applicants to the Clerk of Council and the top two-thirds will

be interviewed.

Discussion Items

24-0083

An update of the Hudson WWI Memorial Restoration Project

Brief Description: Mr. Chris Bach will update the City Council on the

progress and timelines for the completion of the restoration of the WWI

Memorial located on the Boy Scout Green in the downtown.

Attachments:

Hudson WWI Memorial Restoration_LR

MVC Support Letter_9.5.24

Mr. Chris Bach provided background information on the WWI Memorial located at the Boy Scout Green in

downtown Hudson, along with the details on the proposed restoration and location of the memorial. He further

stated that they have received $8,500 in donations of the $25,500 needed, and plans to reach out to more donors

within the next week. Council requested that staff look at having the service department assist with setting the

base for the memorial.

This matter was discussed.

24-76

AN ORDINANCE ADOPTING THE 2024 COMPREHENSIVE PLAN

Brief Description: The ordinance would adopt the City’s update to the

Comprehensive Plan.

Attachments:

Exhibit A: Hudson Comprehensive Plan 2024 - Draft Plan

Hudson Comprehensive Plan 2024 - Draft Appendix

PC 24-820 Decision Comprehensive Plan Recommendation (FINAL)

Ordinance No. 24-76

Ms. Rebecca Leiter, Chair of Comprehensive Plan Steering Committee, and Mr. Hannan, were present to

answer any questions that Council may have. Council discussion followed that included availability of housing

stock inventory, timeline for updating descriptions of the land use categories, definition of passive open space,

and limitations of development at the former Youth Development Center with Vision statement.

This matter was discussed.

24-108

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A CONTRACT WITH RYCON CONSTRUCTION, INC. IN THE

AMOUNT OF TWO MILLION SEVEN-HUNDRED FORTY-FOUR

THOUSAND FIVE HUNDRED NINETY-FOUR DOLLARS AND ZERO

CENTS ($2,744,594.00) FOR THE ELLSWORTH MEADOWS GOLF

COURSE CLUBHOUSE PROJECT; AND DECLARING AN

EMERGENCY.

Brief Description: The project will include the construction of approximately

6000 square foot clubhouse and exterior patio, cart staging area and cart paths

around the building. Project bids were received and were in excess of the

amount previously budgeted.

Attachments:

Bid Tab - Ellsworth Meadows Clubhouse bid 1 2024.04.16

Bid Tab - Ellsworth Meadows Clubhouse bid 2 2024.07.16

Bid Tab - Ellsworth Meadows Clubhouse bid 3 2024.08.20

Resolution No. 24-108

Mr. Sheridan explained that the project was put out for bid three times, and that staff worked with the architect

to reduce costs by moving luxury items to alternates, explained that the bids were competitive, and staff is

recommending the inclusion of one alternate. He further stated that the base bid items were evaluated and

determined that performing the clearing, grubbing, and demolition in-house could save costs, which could be

implemented through a change order after the award.

Mr. Wash explained the reasons for the multiple re-bids, the intention to include the outdoor dining alternate,

and mentioned that while the Golf Course has invested in the course itself, there has been minimal investment in

the operational aspects. He noted that the current clubhouse would be available for public event rentals.

Mr. Knoblauch provided details on the debt service for the new clubhouse, the 5-year financial forecast

accounting for the additional costs, and the plan to repay the General Fund for previous advances .

Brief discussion followed with a comment made to remove the outdoor dining porch in order to bring the project

into budget. Responding to a question, Mr. Wash stated that when the scope of work was changed, a women's

changing area was not added and the men's was eliminated.

This matter was discussed.

24-63

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

APPROVE A NEW PARK FACILITY RESERVATION POLICY.

Brief Description:

The purpose of the new policy is to limit facility reservations so that ample

usage remains for the public and does not restrict availability.

Attachments:

Exhibit A: City of Hudson Parks Tennis and Pickleball Court Reservation

Policy (for 9-17-24)

Resolution No. 24-63

Resolution No. 24-63 (Proposed amendment for 9-17-24)

Park Board members Linda O'Neil and Frank Griffiths presented the new Park Facility Reservation Policy .

Council discussion followed that included language related to events only benefiting parks to the criteria

section, clarification on use of tennis and pickleball courts when there are events, not allowing back to back

events, charging a fee for use of Park personnel, need of applications coming back to Council for approval,

allowing several courts open if event will be held over several days, clarification on number of events allowed

each calendar year, and better notification to residents when courts will be closed for events .

There was Council consensus to make the following revisions; remove Council from approving the applications,

move language related to events only benefiting parks to the criteria section, requiring a bank of 3 courts to

remain open for public use during any event, and signage at courts to notify the public of an upcoming event .

This matter was discussed.

Proposed Consent Agenda for September 17, 2024, Council Meeting

24-0088

A Motion to Acknowledge the Timely Receipt of the August 2024

Monthly Financial Report

Brief Description: Financial summaries are provided each month for

Council’s review.

Attachments:

Aug 2024 Financial Report

This Motion was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-0089

A Motion Authorizing the City Manager to Move Forward with the

Design Recommendations by our Consultant (AECOM) for a New

Sidewalk along Valley View Road (Hunting Hollow Dr. to Wethersfield

Drive) and Hines Hill Road (Granby Dr. to Glastonbury Dr.)

Brief Description: This motion would authorize the City Manager to move

forward with the design of the new sidewalk along the west side of Valley

View Road from Hunting Hollow Drive to Hines Hill Road, the east side of

Valley View Road from Hines Hill Road to Wethersfield Drive, and the north

side of Hines Hill Road from Granby Drive to Glastonbury Drive.

Attachments:

Exhibit - Location Map

This Motion was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-106

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ADVERTISE FOR BIDS AND TO ENTER INTO A CONTRACT FOR

THE DILLMAN DRIVE BRIDGE REHABILITATION PROJECT (PID

119823) WITH THE LOWEST AND BEST BIDDER.

Brief Description: Work will include new bridge structure, guardrail

replacement and roadway replacement at the Dillman Drive bridge. The

bridge is located on a tributary to Tinkers Creek named the Wagar Ditch

within the Dillman Estates subdivision.

Attachments:

Exhibit - Dillman Dr Bridge Location

Resolution No. 24-106

This Resolution was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-107

A RESOLUTION AMENDING RESOLUTION NO. 24-82 TO

INCREASE THE GRANT REQUEST AMOUNT WITH THE OHIO

RAIL DEVELOPMENT COMMISSION FOR THE HINES HILL

ROAD GRADE SEPARATION PROJECT THROUGH THE OHIO

GRADE CROSSING ELIMINATION PROGRAM; AND DECLARING

AN EMERGENCY.

Brief Description: The City is partnering with the Ohio Rail Development

Commission (ORDC) for a grant application to the Federal Railroad

Administration (FRA) Grade Crossing Elimination Program. The original

contribution request was $8,580,000, which was based off a total estimated

project cost of $14,300,000. The new estimate project cost is $19 million;

therefore, staff is requesting a grant in the amount of $13,205,000.

Attachments:

Resolution No. 24-107

This Resolution was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-108

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A CONTRACT WITH RYCON CONSTRUCTION, INC. IN THE

AMOUNT OF TWO MILLION SEVEN-HUNDRED FORTY-FOUR

THOUSAND FIVE HUNDRED NINETY-FOUR DOLLARS AND ZERO

CENTS ($2,744,594.00) FOR THE ELLSWORTH MEADOWS GOLF

COURSE CLUBHOUSE PROJECT; AND DECLARING AN

EMERGENCY.

Brief Description: The project will include the construction of approximately

6000 square foot clubhouse and exterior patio, cart staging area and cart paths

around the building. Project bids were received and were in excess of the

amount previously budgeted.

Attachments:

Bid Tab - Ellsworth Meadows Clubhouse bid 1 2024.04.16

Bid Tab - Ellsworth Meadows Clubhouse bid 2 2024.07.16

Bid Tab - Ellsworth Meadows Clubhouse bid 3 2024.08.20

Resolution No. 24-108

This Resolution was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-109

A RESOLUTION TO APPROVE A THEN AND NOW CERTIFICATE

FOR PURCHASES MADE; AND DECLARING AN EMERGENCY.

Brief Description: Council authorization is required for payment of the

invoice shown on this Resolution in excess of $3,000, for which a

commitment was made before a Purchase Order was generated. Approval

required for : Vizmeg Landscape -Landscape Enhancement, $3650 and Fabrizi

Trucking & Paving Co., Inc., $3,208.75

Attachments:

Resolution No. 24-109

This Resolution was forwarded for further consideration at the September 17, 2024, Council

meeting.

Proposed Legislation for September 17, 2024, Council Meeting

24-63

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

APPROVE A NEW PARK FACILITY RESERVATION POLICY.

Brief Description:

The purpose of the new policy is to limit facility reservations so that ample

usage remains for the public and does not restrict availability.

Attachments:

Exhibit A: City of Hudson Parks Tennis and Pickleball Court Reservation

Policy (for 9-17-24)

Resolution No. 24-63

Resolution No. 24-63 (Proposed amendment for 9-17-24)

Resolution No. 24-63 was forwarded for further consideration at the September 17, 2024,

Council meeting.

24-76

AN ORDINANCE ADOPTING THE 2024 COMPREHENSIVE PLAN

Brief Description: The ordinance would adopt the City’s update to the

Comprehensive Plan.

Attachments:

Exhibit A: Hudson Comprehensive Plan 2024 - Draft Plan

Hudson Comprehensive Plan 2024 - Draft Appendix

PC 24-820 Decision Comprehensive Plan Recommendation (FINAL)

Ordinance No. 24-76

Resolution No. 24-76 was forwarded for further consideration at the September 17, 2024,

Council meeting.

24-86

AN ORDINANCE PERMITTING FUNDS-IN-LIEU OF SIDEWALKS

CITYWIDE AND REAFFIRMING THE CITY’S COMMITMENT TO

NON-VEHICULAR CONNECTIVITY IN THE CITY OF HUDSON.

Brief Description: The Council of the City of Hudson seeks to clarify

conflicting variance precedents granted by the Board of Zoning & Building

Appeals.

Attachments:

Ordinance No. 24-86 (as revised 7-16-2024)

PC 24-842 Decision - LDC amendment - Sidewalk Funds-in-Lieu

Resolution No. 24-86 was forwarded for further consideration at the September 17, 2024,

Council meeting.

24-103

A RESOLUTION ADOPTING IN CONCEPT THE 2024 SAFE

ROUTES TO SCHOOL TRAVEL PLAN.

Brief Description: The Safe Routes to School Travel Plan was last updated in

2011. In 2023, the City received a grant from the Ohio Department of

Transportation (ODOT) to develop a new School Travel Plan. A core team

was selected to guide the effort, consisting of representatives from Hudson

City Schools, City Council, and City Staff. With the assistance of an

engineering traffic safety consultant, the new School Travel Plan was recently

completed. City staff will review the plan with City Council.

Attachments:

Memo To Council 9-3-2024

Exhibit A - 2024 Safe Routes School Travel Plan 9-3-2024

2011 Safe Routes School Travel Plan

Exhibit A - 08-27-2024

Resolution No. 24-103

Resolution No. 24-103 was forwarded for further consideration at the September 17, 2024,

Council meeting.

24-110

AN ORDINANCE AMENDING CITY COUNCIL RULES TO

ESTABLISH A PROCESS FOR THE REFERRAL OF MATTERS TO

BOARDS AND COMMISSIONS EFFICIENTLY BY MOTION; AND

DECLARING AN EMERGENCY.

Brief Description: This ordinance simplifies the parliamentary procedure for

City Council’s referral of items or topics to City boards and commissions.

Attachments:

Ordinance No. 24-110

Mr. Sutton provided an explanation on the reason for this Ordinance.

This Ordinance was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-111

AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF

$740,000 OF TAXABLE ECONOMIC DEVELOPMENT NONTAX

REVENUE BOND ANTICIPATION NOTES, IN ANTICIPATION OF

THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING

COSTS OF ACQUIRING APPROXIMATELY 4.0 ACRES OF REAL

PROPERTY LOCATED NEAR THE SOUTHWEST CORNER OF

OWEN BROWN STREET AND MORSE ROAD.

Brief Description: This ordinance allows for the refinancing of existing

financial obligations of the City. It allows for the rollover of note proceeds

used to pay for the former Windstream property at 100 Owen Brown Street,

purchased as part of the Downtown Phase II Project.

Attachments:

Ordinance No. 24-111

This Ordinance was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-112

AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF

$925,000 OF TAXABLE ECONOMIC DEVELOPMENT NONTAX

REVENUE BOND ANTICIPATION NOTES, IN ANTICIPATION OF

THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING

COSTS OF ACQUIRING APPROXIMATELY 1.0 ACRE OF REAL

PROPERTY LOCATED AT 94 OWEN BROWN STREET.

Brief Description: This ordinance allows for the financing of the former

Windstream property at 94 Owen Brown Street, purchased as part of the

Downtown Phase II Project.

Attachments:

Ordinance No. 24-112

This Ordinance was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-113

AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF

NOT TO EXCEED $7,300,000 OF NOTES, IN ANTICIPATION OF

THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING

COSTS OF IMPROVING CITY-OWNED PROPERTY LOCATED AT

5810 HUDSON DRIVE BY CONSTRUCTING, FURNISHING

EQUIPPING AND OTHERWISE IMPROVING (i) A NEW SALT

STORAGE FACILITY AND (ii) A NEW BUS MAINTENANCE AND

STORAGE FACILITY AND CLEARING, IMPROVING AND

EQUIPPING THE SITE.

Brief Description: This ordinance allows for the refinancing of existing

financial obligations of the City. It allows for the sale of notes to finance the

cost of the new bus garage and salt storage facility.

Attachments:

Fiscal Officer Certificate - 5810 Hudson Dr Salt Storage

Ordinance No. 24-113

Responding to a question, Mr. Knoblauch stated that this has not been bonded as the intent to pay for the bond

was to come from TIF proceeds that will be generated when the Downtown area is developed . He further stated

that when a bond is issued, current funds would need to be utilized to pay the debt.

This Ordinance was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-114

AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF

NOT TO EXCEED $3,295,000 OF NOTES, IN ANTICIPATION OF

THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING

COSTS OF ACQUIRING REAL PROPERTY IDENTIFIED BY THE

SUMMIT COUNTY FISCAL OFFICER AS PERMANENT PARCEL

NOS. 30-01315 AND 30-01316 AND CONSISTING OF

APPROXIMATELY 31 ACRES KNOWN AS 5431 HUDSON DRIVE IN

THE CITY FOR THE PURPOSE OF PROVIDING A FACILITY

HOUSING FUNCTIONS OF THE CITY’S DEPARTMENT OF PUBLIC

WORKS AND CONSTRUCTING, FURNISHING AND EQUIPPING

THAT FACILITY AND CLEARING, EQUIPPING AND IMPROVING

THAT SITE

Brief Description: This ordinance allows for the financing of the purchase of

the Hudson Drive property that will be used for the new Public Works facility

as well as financing the cost of design of the new facility.

Attachments:

Fiscal Officer Certificate - 5431 Hudson Drive Public Works

Ordinance No. 24-114

This Ordinance was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-115

AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF

NOT TO EXCEED $2,700,000 OF NOTES, IN ANTICIPATION OF

THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING

COSTS OF CONSTRUCTING, FURNISHING AND EQUIPPING A

NEW CLUBHOUSE AT THE CITY’S ELLSWORTH MEADOWS

GOLF CLUB AND CLEARING, IMPROVING AND EQUIPPING ITS

SITE.

Brief Description: This ordinance allows for the financing a portion of the

new clubhouse at Ellsworth Meadows Golf Club. The total cost is estimated

at $3.1 million. The balance of the project cost will be paid from the golf

course fund balance.

Attachments:

Fiscal Officer Certificate - Ellsworth Meadows Golf Club

Ordinance No. 24-115

This Ordinance was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-116

AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF

NOT TO EXCEED $1,750,000 OF NOTES, IN ANTICIPATION OF

THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING

COSTS OF IMPROVING THE CITY’S RECREATIONAL

FACILITIES BY INSTALLING AND IMPROVING A

MULTIPURPOSE TRAIL ALONG BOSTON MILLS ROAD

BETWEEN TIMBERLINE TRAIL AND LAKE FOREST DRIVE.

Brief Description: This ordinance allows for the financing of the trail along

Boston Mills Road from Timberline Trail (Reserve at River Oaks) to Lake

Forest Drive as part of the connectivity plan.

Attachments:

Fiscal Officer Certificate - Boston Mills Rd Trail

Ordinance No. 24-116

This Ordinance was forwarded for further consideration at the September 17, 2024, Council

meeting.

24-117

AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF

NOT TO EXCEED $1,000,000 OF NOTES, IN ANTICIPATION OF

THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING

COSTS OF IMPROVING THE CITY’S RECREATIONAL

FACILITIES BY INSTALLING AND IMPROVING A

MULTIPURPOSE TRAIL ALONG VALLEY VIEW ROAD BETWEEN

STATE ROUTE 91 AND HUNTING HOLLOW DRIVE AND

CONTINUING ON HUNTING HOLLOW DRIVE TO PROSPECT

ROAD.

Brief Description: This ordinance allows for the financing of the trail along

Valley View Road between SR 91 and Hunting Hollow Drive and on Hunting

Hollow Drive to Prospect Road as part of the connectivity plan.

Attachments:

Fiscal Officer Certificate - Valley View Rd Trail

Ordinance No. 24-117

This Ordinance was forwarded for further consideration at the September 17, 2024, Council

meeting.

Items to be Added to Future Agendas

The following items will appear on the September 17, 2024, Council meeting agenda: Proclamations for Vincent

William Baran Day of Service, Constitution Week - September 17-23, Hike Hudson Day, and a public hearing

for 2024 Comprehensive Plan.

Mr. Sutton requested a proclamation thanking the Comprehensive Plan Steering Committee. Mr. Foster

requested a proclamation regarding Clayton Rakes, a fundraiser started by a resident whose father passed away

last year from ALS.

Adjournment

There being no further discussion, Mr. Foster adjourned the Council workshop meeting at 8:45

p.m.

_______________________________

Christopher W. Foster, President of Council

_______________________________

Thomas J. Sheridan, City Manager, Clerk of Council Pro Tempore

Workshop Minutes prepared by Melissa Raber, Business Operations Manager - Professional Services .

Upon approval by City Council, this official written summary of the meeting minutes shall become a permanent

record, and the official minutes shall also consist of a permanent audio and video recording, excluding

executive sessions, in accordance with Codified Ordinances, Section 220.031 (a), Rules for Workshop Meetings.