City of Hudson, Ohio

Meeting Agenda - Final-revised

City Council

Jeffrey L. Anzevino, Mayor

Christopher W. Foster, President of Council (Ward 2)

Christopher A. Banweg, Council Member (At-Large)

Michael W. Bird, Council Member (Ward 4)

Patricia L. Goetz, Council Member (Ward 1)

Karen E. Heater, Council Member (At-Large)

Nicole V. Kowalski, Council Member (At-Large)

Skylar J. Sutton, Council Member (Ward 3)

Thomas J. Sheridan, City Manager

Marshal Pitchford, City Solicitor & Special Counsel

Aparna Wheeler, Clerk of Council

Tuesday, August 6, 2024

7:30 PM

Town Hall

27 East Main Street

Regular Meeting to begin at 7:30 p.m., followed by Regular Workshop

Regular Meeting:

Call to Order

Pledge of Allegiance to the Flag

Roll Call

Approval of the Minutes

24-0073

Minutes of Previous Council Meetings

Brief Description: Draft minutes of previous meetings are provided for City

Council’s review and approval.

Attachments:

July 16, 2024 Council Meeting Minutes - Draft

July 23, 2024, Council Workshop Minutes - Draft

Honorary Resolutions

24-87

A RESOLUTION THANKING MR. THOMAS VINCE FOR HIS

SERVICE TO THE COMMUNITY.

Brief Description: This Resolution provides recognition and thanks to Mr.

Thomas Vince for his dedicated service as a distinguished historian and

archivist at the Western Reserve Academy.

Attachments:

Honorary Resolution No. 24-87

24-88

A RESOLUTION THANKING MR. THOMAS KING FOR HIS

SERVICE TO THE COMMUNITY.

Brief Description: This Resolution provides recognition and thanks to Mr.

King for his dedicated service as a member of the Park Board.

Attachments:

Honorary Resolution No. 24-88

Public Comments

Correspondence and Council Comments

Report of Manager

Appointments

The Charter Review Commission application deadline is August 30, 2024.

Consent Agenda

10.

24-89

A RESOLUTION TO CONSENT TO THE OHIO DEPARTMENT OF

TRANSPORTATION’S (“ODOT”) RESURFACING OF STOW ROAD

UNDER THE I-480 BRIDGES WITHIN THE CITY OF HUDSON (PID

111186).

Brief Description: The Ohio Department of Transportation requires local

consent legislation allowing them to perform work within City corporation

limits. ODOT will be replacing the bridge deck on I-480 over Stow Road. Due

to this work and likely damage to the road surface on Stow Road in this area,

ODOT will be resurfacing Stow Road underneath the I-480 bridges within

Hudson. The State will assume and bear 100% of all the costs of the

improvements.

Attachments:

Legislative History

7/23/24 City Council Workshop

Resolution No. 24-89

item forwarded to the City Council

24-90

24-91

24-92

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ADVERTISE FOR BIDS AND TO ENTER INTO A CONTRACT FOR

THE COLLEGE STREET CULVERT REPLACEMENT PROJECT

WITH THE LOWEST AND BEST BIDDER; AND DECLARING AN

EMERGENCY.

Brief Description: In March, City workers investigated a sink hole on College

Street. An inspection of the utility infrastructure under the road identified that

the storm water “box culvert” was deteriorating and starting to fail.

Consequently, staff temporarily closed College Street until temporary steel

plates were set to allow for the partial opening of a portion of the roadway.

Staff evaluated alternative solutions to repair the culvert and identified that full

removal and replacement of the culvert within the City’s right-of-way is the

best long-term solution for this repair.

Attachments:

Legislative History

7/23/24 City Council Workshop

Resolution No. 24-90

item forwarded to the City Council

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A LEASE AGREEMENT WITH REPUBLIC FIRST NATIONAL

CORPORATION FOR THE PURPOSE OF FINANCING A STREET

SWEEPER FOR PUBLIC WORKS DEPARTMENT OPERATIONS;

AND DECLARING AN EMERGENCY

Brief Description: At the July 23, 2024, Council Meeting staff and Council

discussed the purchase and/or lease to own of three pieces of equipment for

Public Works operations. The City Manager recommended that the purchases

be funded utilizing a portion of excess carryover balance in the general fund.

The Council allocated $560,000 of the extra funds towards these equipment

purchases. The staff has located the pieces of equipment and discussed the

funding with the Finance Department and has recommendations for moving

forward.

Attachments:

Legislative History

7/23/24 City Council Workshop

Resolution No. 24-91

item forwarded to the City Council

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO AN AGREEMENT FOR RETAIL NATURAL GAS SUPPLY;

AND DECLARING AN EMERGENCY.

Brief Description: The City’s current natural gas Agreement with

Constellation New Energy expires on October 31, 2024. Following review and

discussion of the forecast gas rates with the Buckeye Energy Brokers, it was

advised that the City should enter into a 1-year Agreement with Eastern Power

and Gas.

Attachments:

Legislative History

7/23/24 City Council Workshop

Resolution No. 24-92

item forwarded to the City Council

24-93

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A PURCHASE AGREEMENT FOR THE PURCHASE OF ONE

SEWER CLEANING COMBO TRUCK FOR PUBLIC WORKS

DEPARTMENT OPERATIONS; AND DECLARING AN

EMERGENCY.

Brief Description: At the July 23, 2024, Council Meeting staff and members

of Council discussed the purchase and/or lease to own of three pieces of

equipment for Public Works operations. The City Manager recommended that

the purchases be funded utilizing a portion of the general fund’s excess

carryover balance. The Council indicated that they would allocate $560,000 of

the excess funds towards the equipment purchases. Staff has located the pieces

of equipment and discussed the funding options with the Finance Department

and has recommendations for moving forward.

Attachments:

Resolution No. 24-93

Legislation

11.

24-63

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

APPROVE A NEW PARK FACILITY RESERVATION POLICY.

Brief Description:

The purpose of the new policy is to limit facility reservations so that ample

usage remains for the public and does not restrict availability.

Attachments:

Exhibit A: Park Reservation Policy (Revised for 5-21-24)

Resolution No. 24-63

Staff requests a motion to postpone to a date certain.

Legislative History

5/14/24

5/21/24

7/23/24

City Council Workshop

City Council

discussed

item forwarded to the City Council

first reading

City Council

to suspend the rule requiring three readings

postponed to a date certain to the City Council

item forwarded to the City Council

City Council

City Council Workshop

Executive Session

12.

13.

To discuss pending litigation.

Adjournment

(5 minute recess followed by workshop)

Regular Workshop:

Call to Order

14.

15.

Correspondence and Council Comments

Discussion Items

16.

24-0074

Park Board Goals and Objectives

Brief Description: City Council has requested a list of goals and objectives

from the Park Board for discussion in preparation for upcoming budget

meetings.

Attachments:

2024 Park Board Priorities

Park Board Goals Presentation

TMP-7410

AN ORDINANCE AMENDING CHAPTERS 1205 AND 1206 OF THE

LAND DEVELOPMENT CODE RELEVANT TO NONCONFORMING

RESIDENTIAL USES.

Brief Description: Land Development Code Amendment to Chapter 1205.9

and 1205.11 setbacks and 1206.03 Non-conforming uses relevant to

regulations applicable to existing non-conforming residential uses.

Attachments:

Draft LDC Amendment 7.22.24 - Non-conforming residential uses

City Council memo non-conforming residential uses 1.25.24

Proposed Consent Agenda Items for August 20, 2024, Council Meeting

17.

TMP-7423

A Motion to Acknowledge the Timely Receipt of the July 2024 Monthly

Financial Report

Brief Description: Financial summaries are provided each month for

Council’s review.

Attachments:

July 2024 Financial Report

TMP-7214

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ADVERTISE FOR BIDS AND TO ENTER INTO A CONTRACT FOR

THE HERRICK PARK DRIVE DRAINAGE IMPROVEMENT

PROJECT WITH THE LOWEST AND BEST BIDDER.

Brief Description: Residents between Benjamin Circle and Herrick Park

Drive, within the Woods of the Western Reserve Subdivision, have notified

the City that during heavy rains, flows from Benjamin Circle drainage system

bypass the pipe network at the rear of the properties and cause overland

flooding near their homes. Work along the existing storm sewer system will

help to reduce flooding, with an estimated project cost of $134,000 including a

10% contingency. The 2022 Policy for work on private property has been

reviewed and found to apply to this project.

Attachments:

Herrick Park GIS - Improvement Map 2024

Draft Resolution

TMP-7408

A RESOLUTION AMENDING RESOLUTION NO. 20-58 TO

INCREASE THE PROJECT COST FOR THE RESURFACING OF

RAVENNA ROAD BETWEEN OLD MILL ROAD AND THE

PORTAGE COUNTY LINE AND AUTHORIZE THE CITY MANAGER

TO ENTER INTO A REVISED AGREEMENT WITH THE COUNTY

OF SUMMIT FOR COOPERATION AND COST SHARING; AND

DECLARING AN EMERGENCY.

Brief Description: The City’s initial project cost was $90,750, however due

to increased construction costs the City’s portion has increased to $313,252.21.

The increase in cost from 2019 is due to inflation since the Covid pandemic.

This project is for the resurfacing of Ravenna Road from Old Mill Road to the

Portage County Line. Approximately 0.75 miles of this stretch of roadway is

within the City of Hudson.

Attachments:

Location Map

Draft Resolution

TMP-7413

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ADVERTISE FOR BIDS AND TO ENTER INTO A CONTRACT FOR

THE ELLSWORTH MEADOWS GOLF COURSE - HOLE 17

RETAINING WALL INSTALLATION.

Brief Description: Hole 17 at the Ellsworth Meadows Golf Course has a long

pond that due to wave action, is experiencing significant erosion along the

fairway and green. This project will install a 3’ tall wall along 600’ of the area

along said fairway and green.

Attachments:

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

PUBLICLY BID AND ENTER IN TO A CONTRACT FOR THE CITY

HALL ELEVATOR MODERNIZATION PROJECT; AND

DECLARING AN EMERGENCY.

Brief Description: The project will include the replacement of the operating

components of the existing passenger elevator at Hudson City Hall. These

components include the car controllers, car switches and panels, door interlocks,

emergency systems, and the communication systems.

Attachments:

Draft Resolution

TMP-7414

A RESOLUTION TO APPROVE A THEN AND NOW CERTIFICATE

FOR A PURCHASE MADE; AND DECLARING AN EMERGENCY.

Brief Description: Council authorization is required for payment of the

invoice shown on this Resolution in excess of $3,000, for which a commitment

was made before a Purchase Order was generated. Approval required for:

Norfolk Southern Corporation, E. Barlow Sidewalk/Trail Engineering Service,

$3,133.98

Attachments:

Draft Resolution

Proposed Legislation for August 20, 2024, Council Meeting

18.

None.