City of Hudson, Ohio

Meeting Agenda - Final-revised

City Council Workshop

Jeffrey L. Anzevino, Mayor

Christopher W. Foster, President of Council (Ward 2)

Christopher A. Banweg, Council Member (At-Large)

Michael W. Bird, Council Member (Ward 4)

Patricia L. Goetz, Council Member (Ward 1)

Karen E. Heater, Council Member (At-Large)

Nicole V. Kowalski, Council Member (At-Large)

Skylar J. Sutton, Council Member (Ward 3)

Thomas J. Sheridan, City Manager

Marshal Pitchford, Acting City Solicitor & Special Counsel

Aparna Wheeler, Clerk of Council

Tuesday, April 23, 2024

7:30 PM

Town Hall

27 East Main Street

Call to Order

Correspondence and Council Comments

Discussion Items

24-0031

Short Term Rental Ordinance Discussion

Brief Description: Staff has prepared background information on the current

short term rental ordinance at the request for Council for opportunity to review

the current program.

Attachments:

City Council memo Short term rental 3.7.24

Short Term Rental Location Map

Chapter 876 Short-Term Rental Operations - current regulations

TMP-7210

AN ORDINANCE AMENDING CHAPTER 1064 ENTITLED

“COMMUNITY ROOMS” OF THE CODIFIED ORDINANCES TO

INCLUDE RENTAL FEE EXEMPTIONS

Brief Description: This code amendment was first discussed at the January 9,

2024, workshop. The amendment would authorize the Hudson troop

organizations of the Boy Scouts of America and the Girl Scouts of the United

States of America, to be exempt from rental fees associated with city rental

space. At the January meeting the Council requested that the legislative

language be reviewed. This has been completed and is being brought back to

the Council for consideration.

Attachments:

Draft Ordinance

Adoption of Rules for Attendance for Boards and Commission Members

Proposed Consent Agenda for May 7, 2024, Council Meeting

TMP-7189

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO AN AGREEMENT WITH THE OHIO TURNPIKE AND

INFRASTRUCTURE COMMISSION FOR COOPERATION AND

COST SHARING FOR THE WIDENING OF PROSPECT STREET

OVER THE TURNPIKE.

Brief Description: The project would include the design and construction

costs to widen the Ohio Turnpike’s bridge on Prospect Street, so that a future

trail along the west side of Prospect Street can be constructed by the City.

Attachments:

Exhibit A - Project Location Map

Exhibit B - Prospect OTIC Bridge Report (MP 182.1)

Exhibit C - Agreement

Draft Resolution

TMP-7213

AN ORDINANCE ESTABLISHING SECTION 210.02 OF THE

CODIFIED ORDINANCES OF HUDSON AND AUTHORIZING THE

CITY MANAGER TO SOLICIT REQUESTS FOR PROPOSALS FOR

PROFESSIONAL CONSULTING DESIGN SERVICES; AND

DECLARING AN EMERGENCY.

Brief Description This Ordinance would allow staff to obtain pricing from

professional design firms by soliciting Request for Proposals (RFP’s) in

accordance with the Ohio Revised Code Section 153.69.

Attachments:

Draft Ordinance

TMP-7215

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER INTO A

CONTRACT FOR THE W. STREETSBORO STREET (SR 303)

SIDEWALK INSTALLATION PROJECT.

Brief Description: The project includes the installation of a new sidewalk

along W. Streetsboro Street (SR 303) from Nicholson Drive to Terex Road.

Attachments:

W. Streetsboro Sidewalk Exhibit

Draft Resolution

TMP-7244

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A CONTRACT WITH PERRAM ELECTRIC, INC. AND

INCREASE FUNDS FOR THE ADAPTIVE TRAFFIC SIGNAL

PROJECT (PID 116924); AND DECLARING AN EMERGENCY.

Brief Description: Bids were received on April 16, 2024, with the lowest bid

being $3,121,000. The City’s Engineer’s Estimate on this project was

$2,520,078.85. Per Federal Highway Administration (FHWA) and Ohio

Department of Transportation (ODOT) guidelines, the Engineer’s Estimate is

able to be corrected when, after bids are received, and it is discovered that the

unit cost of certain item(s) have been understated in the Engineer's Estimate.

In accordance with FHWA & ODOT guidelines, the correct Engineer’s

Estimate is now $3,121,000. Staff is now requesting permission to increase

funding for the Adaptive Traffic Signal project based upon the corrected

Engineer’s Estimate.

Attachments:

Adaptive Signals Budget Worksheet

Draft Resolution

TMP-7242

AN ORDINANCE AMENDING ORDINANCE 23-134, MAKING

APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER

EXPENDITURES OF THE CITY OF HUDSON DURING THE FISCAL

YEAR ENDING DECEMBER 31, 2024, BY MAKING ADDITIONAL

AND/OR AMENDED APPROPRIATIONS RELATED TO LEGAL

EXPENSES

Brief Description: This Ordinance amends appropriations for legal services

involving the censuring case.

Attachments:

Exhibit A - Censure Legal Appropriations

Draft Ordinance

TMP-7225

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

ENTER INTO AN AGREEMENT WITH JEREMY IOSUE OF

THE LAW FIRM OF STEFANIK IOSUE & ASSOCIATES FOR

SPECIAL COUNSEL SERVICES IN LABOR AND

EMPLOYMENT LAW; AND DECLARING AN EMERGENCY.

Brief Description: The City would like to enter into an agreement with

Jeremy Iosue for Labor and Employment Law special counsel.

Attachments:

Exhibit A: Stefanik Iosue & Associates Agreement

Draft Resolution

TMP-7248

A RESOLUTION CONFIRMING THE APPOINTMENT OF

MARSHAL M. PITCHFORD AS THE CITY SOLICITOR AND

SPECIAL COUNSEL, APPOINTING MR. PITCHFORD AND

DiCAUDO, PITCHFORD & YODER AS SPECIAL COUNSEL, AND

AUTHORIZING THE CITY MANAGER TO ENTER AN

AGREEMENT FOR LEGAL SERVICES; AND DECLARING AN

EMERGENCY.

Brief Description: Pursuant to Charter Section 8.03, a majority of City

Council members must concur with the City Manager’s recommendation to

appoint a City Solicitor. The City Manager is appointing Marshal Pitchford as

City Solicitor and reappointing Mr. Pitchford and the law firm of DiCaudo,

Pitchford & Yoder as Special Counsel.

Attachments:

Solicitor Interview Rankings - FINAL COMBINED

Exhibit A: DPY Agreement for Solicitor

Draft Resolution

Proposed Legislation for May 7, 2024, Council Meeting

24-38

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER

INTO A LEASE AGREEMENT WITH CHRIST COMMUNITY

CHAPEL AND ITS THE MEN OF THE WORD BIBLE STUDY FOR

SPACE AT CITY HALL.

Brief Description: The Men of the Word Bible Study group would like to

secure a space in City Hall.

Attachments:

Men of the Word Bible Study cabinet

Exhibit A: Rental Agreement: The Men of the Word Bible Study

Resolution No. 24-38

Resolution No. 24-38 is scheduled for a third reading on May 7, 2024.

Legislative History

3/19/24

4/9/24

City Council

discussed

item forwarded to the City Council

first reading

4/9/24

item forwarded to the City Council

second reading

4/16/24

24-49

AN ORDINANCE AMENDING SECTION 410.01, SCHEDULE I,

“EXISTING POSTED SPEED LIMITS,” OF THE TRAFFIC CODE TO

LOWER THE SPEED LIMIT FROM 35 MILES PER HOUR TO 30

MILES PER HOUR ON E. STREETSBORO STREET (SR 303)

BETWEEN COLLEGE STREET AND N. HAYDEN PARKWAY; AND

DECLARING AN EMERGENCY.

Brief Description: Based upon the results of a recent Speed Zone Study

submitted to the Ohio Department of Transportation, it has been determined

that the speed limit along E. Streetsboro Street (SR 303) from College Street to

N. Hayden Parkway should be lowered from 35 mph to 30 mph.

Attachments:

Exhibit - SR 303 Speed Limit Lowering

Ordinance No. 24-49

Ordinance No. 24-49 is scheduled for a second reading on May 7, 2024.

Legislative History

4/9/24

City Council

item forwarded to the City Council

first reading

4/16/24

24-50

A RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE

TAX INCENTIVE REVIEW COUNCIL TO CONTINUE COMMUNITY

REINVESTMENT AREA AGREEMENTS AND JOB CREATION

GRANT PROGRAM AGREEMENTS WITH THE CITY OF HUDSON,

COUNTY OF SUMMIT.

Brief Description: The City has established a Tax Incentive Review Council

(TIRC) to periodically review each existing Community Reinvestment Area

(CRA) and Job Creation Grant Agreement for compliance and to make

recommendations to continue, modify or terminate each of the agreements.

The duly appointed TIRC met on March 5, 2024, reviewed each CRA and Job

Creation Grant Agreement and made certain recommendations to City Council.

Attachments:

TIRC Minutes 3.5.2024

Resolution No. 24-50

Resolution No. 24-50 is scheduled for a second reading on May 7, 2024.

Legislative History

4/9/24

City Council

item forwarded to the City Council

first reading

4/16/24

TMP-7210

AN ORDINANCE AMENDING CHAPTER 1064 ENTITLED

“COMMUNITY ROOMS” OF THE CODIFIED ORDINANCES TO

INCLUDE RENTAL FEE EXEMPTIONS

Brief Description: This code amendment was first discussed at the January 9,

2024, workshop. The amendment would authorize the Hudson troop

organizations of the Boy Scouts of America and the Girl Scouts of the United

States of America, to be exempt from rental fees associated with city rental

space. At the January meeting the Council requested that the legislative

language be reviewed. This has been completed and is being brought back to

the Council for consideration.

Attachments:

Draft Ordinance

This Ordinance is scheduled for a first reading on May 7, 2024.