Title
A RESOLUTION AUTHORIZING AND DIRECTING THE CITY MANAGER, DURING THE YEAR 2016, TO ADVERTISE FOR BIDS OR TO UTILIZE THE VARIOUS GOVERNMENTAL COMPETITIVE PURCHASING PROGRAMS FOR CONSTRUCTION MATERIALS, SUPPLIES, SERVICES, EQUIPMENT, AND VEHICLES FOR THE SELECTION OF THE LOWEST AND BEST BIDDER TO BE DETERMINED BY COUNCIL; AND DECLARING AN EMERGENCY.
Executive Summary: This annual Resolution allows the Public Works Department to advertise for bids, obtain competitive pricing, and recommend contract awards for those items, contracts and projects that will exceed $25,000 based on the 2016 approved budget.
Body
Legislative History
Resolution No. 14-155
Purpose & Explanation
Throughout the year the City regularly seeks competitive bids and price quotes for a number of items in the Public Works Department. These include equipment, materials and supplies, as well as contractual services for either ongoing services or for repair or improvements to existing facilities and equipment via construction contracts. Attached is “Exhibit A” which lists the goods, services, and contracts that are expected to exceed $25,000 in 2016.
Timing Considerations
We request emergency legislation to expedite the process of obtaining bids and pricing beginning in January 2016.
Fiscal Impact
X Budgeted contingent upon the 2016 approved budget
Supplemental Appropriation Required
Appropriation Not Required.
Suggested Action
Recommendation
Permission to seek competitive bids through publicly advertising per Charter regulations (Over $25,000), seek competitive pricing and quotes, or by agreements, either through the local Community, University, Education (CUE) program, and/or the State Bidding Cooperative programs through the State of Ohio for the services, equipment and materials as listed in Exhibit “A”.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr. Asst. City Manager-Operations
Kevin Powell, Assistant Public Works Director
Eric Hutchison, Assistant Public Works Director
Trent Wash, Assistant Public Works Director
Thomas Munn, PW Superintendent-Services
Sonya M. Mottram, Administrative Support Supervisor