Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE VETERANS TRAIL PHASE 4 - BARLOW ROAD SIDEWALK PROJECT.
Brief Description: The project will include the installation of a trail and sidewalk along the north side of Barlow Road from Terex Road to S.R. 91.
Body
Legislative History
15-0010 - Barlow Road Improvement Design Option Discussion (1/27/2015)
15-68 - Enter into a Design Contract with GPD Group (5/19/2015)
16-0020 - Barlow Road Improvements Discussion (2/23/2016)
16-68 - Advertise, Bid and Award a Contract for Barlow Road Widening, Phase I (5/23/2016)
16-135 - Advertise, Bid and Award a Contract for Barlow Road Widening, Phase II (work at railroad crossing) (8/16/2016)
16-154 - Advertise, Bid and Award a Contract for Barlow/Terex Road, W. Intersection Improvements, Phase III (10/4/2016)
19-64 - Enter into a mitigation agreement with the NCRCPD to mitigate wetland impacts for the Veterans Trail Phase 4 - Barlow Road Sidewalk project (4/16/2019)
Purpose & Explanation
This project will include the installation of an 8-foot-wide asphalt trail along the north side of Barlow Road from Terex Road east to the Ellsworth Golf Course. The asphalt trail will transition to a 7-foot-wide concrete sidewalk across the Ellsworth Golf Course to 1289 Barlow Road. At this point the sidewalk will transition to a standard 5-foot-wide concrete sidewalk to Darrow Road. The total project length is 1.55 miles and a location map has been attached for reference. The trail & sidewalk construction includes storm drainage improvements, grading, driveway repairs, and tree removal.
The current estimated costs of construction of the project is $1,520,000 of which $500,000 will be refunded by an Ohio Department of Natural Recourses (ONDR) grant and approximately $20,000 will be paid by LTC Realty, developer of the former Flood Company property located at 1221 Barlow Road, the for their in-lieu sidewalk fee. The estimated construction cost of $1,520,000 includes an 8.6% contingency amount ($1,400,000 base contract + $120,000, 8.6% contingency). After reimbursement from the ODNR grant and private developer funds, the total cost to the City is estimated at $1,000,000. The project is scheduled to be formally bid in August and construction would begin in October. The construction duration will be approximately 9 months.
The City will also be responsible for easement acquisition costs estimated at $40,000. Staff will return to Council when these costs are known.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised for two consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
X Other - Will be competitively bid
Fiscal Impact
X Currently Budgeted (205 Park Fund - $800,000, 205 Connectivity Fund - $200,000)
X Supplemental Appropriation Required ($520,000 205 Fund for construction and easement costs to be partially reimbursed via ODNR and developer grants)
Appropriation Not Required )
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Staff recommends that City Council approve this authorization for the City Manager to advertise, receive bids, and enter into a contract for the Project.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, P.E., P.S., Assistant City Manager - Professional Services
Bradley S. Kosco, P.E., P.S., City Engineer
Nate Wonsick, P.E., Assistant City Engineer