Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH VASU COMMUNICATIONS INC., FOR THE PURCHASE OF 800MHZ RADIOS, PAGERS AND SAFETY CENTER ALERTING SYSTEM; AND DECLARING AN EMERGENCY.
Brief Description: A resolution authorizing the City Manager to enter into contract with Vasu Communications Inc. in the amount of $230,539.41. This is for the purchase of 800MHZ radios, pagers and a Safety Center Alerting System.
Body
Legislative History
2020 Dispatch Upgrade Project
Resolution No. 19-162, authorizing the City Manager to enter into a Purchase Agreement with Motorola Solutions, Inc. for the purchase of a police/dispatch radio console system; passed November 19, 2019.
Resolution No. 19-163, authorizing a hosted 911 solution Lease Agreement with AT&T; passed November 19, 2019.
Resolution No. 19-164, authorizing a dedicated leased circuit Lease Agreement with AT&T; passed November 19, 2019.
Resolution No. 19-165, authorizing a Memorandum of Understanding with Bath for rollover 911 services; passed November 19, 2019.
Purpose and Explanation
This is to replace the 400MHZ radios and pagers currently used by Hudson Fire & Hudson EMS with 800MHZ radios and pagers in-order to allow direct radio communication with all Hudson Safety Forces. This migration to 800MHZ communications was recommended by the MCM Consulting Group, Inc. as part of their Needs Assessment and Strategic Plan conducted for the City of Hudson dated March 6, 2019. This is also part of the requirements for completing the 2020 Police/Dispatch Center upgrade project, as well as the MOU with Bath for the rollover 911 service agreement. This proposal is based on and subject to the terms, conditions, and pricing of the State Term Contract #’s 573004-0 and 534526. Vasu Communications Inc. is the vendor of choice and had the lowest of three proposal estimates for all equipment including parts, labor and installation. See attached proposal estimates.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
Competitively bid and advertised for two consecutive weeks
X Joint or Cooperative Purchase Program - State Term Pricing
Professional Services
Other
Fiscal Impact
X Currently Budgeted (2020 Budget)
Supplemental Appropriation Required
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes - Staff recommends this Resolution be passed as an emergency measure necessary for the immediate improvement to public health, safety and general welfare and for the further reason that it is immediately necessary to place these orders in order to get the items delivered and installed as quickly as possible to complete the 800MHZ radio migration. Staff requests that this legislation becomes effective immediately after passage.
No
Recommendation
Suggested Action
Staff recommends approval of this resolution.
Submitted by,
Jane Howington, City Manager
Jerry Varnes, Fire/EMS Chief