Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER TO THE CONTRACT WITH PERRIN ASPHALT COMPANY UNDER THE 2019 ASPHALT RESURFACING PROGRAM; AND DECLARING AN EMERGENCY.
Brief Description: Pursuant to Council’s request, Staff is requesting $450,000 for the completion of the resurfacing of alternate asphalt roads under the Perrin contract.
Body
Legislative History
17-133 - Authorize Contract with Cardinal Asphalt Company for Asphalt Street Repairs; 9/5/2017
18-132 - Authorized the City Manager to Advertise for bids and enter into a contract for the 2019 Capital Maintenance Programs; 9/18/2018
19-10 - Entered into a Cost Share Agreement with City of Streetsboro for Stone Road; 2/5/2019
19-11 - Entered into a Cost Share Agreement with City of Akron for Middleton Road; 2/5/2019
Purpose & Explanation
City Council has requested that staff spend an additional $500,000 on the Annual Road Resurfacing programs for 2019. This will allow additional alternate mill and resurface roads to be completed in 2019. Pursuant to this Resolution, Staff is requesting a change order be authorized to the Perrin Asphalt Company’s 2019 Asphalt Resurfacing contract in the amount of $450,000 for the completion of alternate roads. With the forthcoming second quarter appropriations, Staff will request both the above funding as well as an additional $50,000 for the Public Works Department to spend on asphalt road patching with Cardinal Asphalt (Note: the Cardinal Asphalt contract is open ended and does not require legislation authorizing a change order - only a modification to the currently budgeted appropriation amount).
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for two consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other
Fiscal Impact
Currently Budgeted
X Supplemental Appropriation Required ($500,000 430 fund - 2nd qtr appropriations)
Appropriation Not Required )
Does this legislation require use of an emergency clause?
X Yes - In order to complete these additional roads within the current contract times
No
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to execute a change order to the 2019 Asphalt Resurfacing and declaring an emergency for the health and public welfare of the traveling public.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, PE, PS, Assistant City Manager-Professional Services
Bradley S. Kosco, PE, PS, City Engineer