Title
Discussion: This is a discussion of the proposed RFP for the preferred contractor refuse and recycling program.
Executive Summary: Members of the Environment Awareness Committee (EAC) and the PW Support Supervisor will present and discuss the draft RFP for the City’s Preferred Refuse Hauler Contract. In attendance will be Staff member Ms. Sonya Mottram and EAC members Mr. Ed Resnick (EAC Vice Chair) and Mr. Jeff Wells.
PW staff and the EAC requests Council comment and support to move forward with this project and put out the RFP for the preferred hauler services.
Body
Legislative History
None.
Purpose & Explanation
The Environment Awareness Committee (EAC) presented a recommendation for a new refuse and recycling program in Hudson. At the March 24, 2015 Council Workshop, Council members supported a preferred contractor refuse and recycling program. The EAC has reviewed such services in other communities and have developed a request for proposal (RFP) for Council to approve. The RFP requests pricing for six customer service options:
Option 1 - Provide a price for year round garbage and recyclables pickup in a 95 gal refuse container and a 65 gallon wheeled recycling container for curbside service.
Option 2 - Provide a price for year round garbage and recyclables pickup in a 65 gal refuse container and a 65 gallon wheeled recycling container for curbside service.
Option 3 - To accommodate residents who are small volume producers of garbage, rubbish, and recyclables, provide a price for year round garbage and recyclables pickup for small volume users as identified in the definition as less than 32 gallons per week. Contractor shall provide bags as requested by resident. There will be a maximum mandatory purchase by small volume producers of ten (10) bags every six (6) months.
Option 4 - To accommodate Hudson residents who are unable to place their garbage, rubbish or recyclables, bulk items, and/or yard waste, at curbside, provide a price for year round garbage and recyclables pickup in a 95 gal refuse container and a 65 gallon wheeled recycling container for “set-back service” pick-up at an exterior location not to exceed 150 ft. from curbside.
Option 5 - Add-ons and modifiers:
1) Small Volume Producers (Bag Service) - A rate (price) for single bag service.
2) Bulk Item Pickup - A rate (price) for large items (by size and/or weight) at curbside.
Option 6 - Provide individual prices by collection site noting City of Hudson requirements for container sizes and frequency of pick-up, see schedule A.
The request for proposal also limits the days of week refuse and recycling haulers can perform services to residential homes to two days for each half of the City based on Route 91 being the divider.
Following the approval of Council, the Public Works Department will request proposals with the implementation date for the new collection process to become effective for April, 2016.
Timing Considerations
The target date for completion of the request for proposal submittals and review is late summer, 2015.
Fiscal Impact
Currently Budgeted
Supplemental Appropriation Required
X Appropriation Not Required.
Recommendation
Suggested Action
Staff and the EAC members recommend City Council support their recommendation to solicit proposals for a new preferred hauler refuse and recycling program as outlined in the attached RFP document.
Staff and the EAC members will return to council with a contract award recommendation based on the results of the RFP.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Assistant City Manager - Operations
Sonya Mottram, Administrative Support Supervisor