Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH A & A SANITATION FOR SERVICING OF CITY OUTDOOR REFUSE AND RECYCLING RECEPTACLES.
Executive Summary: The Public Works Department budgets annually for refuse and recycling contract services for public properties and downtown waste receptacles. The Public Works Department seeks City Council approval to enter into a contract with AA Sanitation.
Body
Legislative History
Resolution 14-155 to advertise for bids and obtain competitive pricing including contract refuse and recycling receptacle services.
Purpose & Explanation
The Public Properties Division historically has contracted out refuse and recycling removal services to the best and lowest bidder. The contract is for a two (2) year term with an option to renew the contract for two (2) additional years if services are acceptable and pricing remains reasonable.
AA Sanitation was the only bidder on this publicly advertised bid. The Public Works Department has been satisfied with AA Sanitation’s performance. Refuse and recycling receptacle service has increased from $4.25 per receptacle in the current contract to $4.50 per receptacle per visit for the new contract. This represents a 5.88% increase.
Although the estimated service frequencies for this contract equate to $26,676.00 annually, the department plans for unscheduled service needs due to emergency call in service, special events, and unplanned events which can result in additional expenditures. Therefore, Staff also recommends a contingency amount of $5,000 be made available for a total annual not to exceed contract amount of $31,676.00.
Timing Considerations
Contract term commences on January 1, 2016.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends City Council approve the resolution to allow the City Manager to enter into a contract with AA Sanitation, 41 Sussex Road, Hudson OH 44236 for contract refuse and recycle receptacle services at $4.50 per receptacle per visit for a contract term of two (2) years with a not to exceed total cost of $31,676 per year. This contract will have a 2 year renewal option should performance be acceptable and pricing remain reasonable.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato, Jr., Asst. City Manager - Operations
Eric Hutchinson - Asst. Public Works Director
Thomas C. Munn, Public Works Superintendent of Services