Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH EMERY ELECTRIC, INC. FOR THE CONSTRUCTION AND INSTALLATION PORTION OF THE OAK GROVE PARK LIGHTING PROJECT; AND DECLARING AN EMERGENCY.
Executive Summary: This portion of the project involves the installation of a new athletic lighting system at Oak Grove Park. Project equipment was previously purchased on a separate contract.
Body
Legislative History
15-142 - Authorization to advertise and bid
15-202 - Authorization to purchase lighting structures from Qualite, LLC
Purpose & Explanation
Bids were received on January 26, 2016 for the Oak Grove Park Lighting Project. Below is the Engineer’s Estimate along with the respective bids.
Engineer’s Construction/Installation Estimate: $70,574.60
Emery Electric, Inc. $69,748.30
R.B. Thomas Electric Co., Inc. $78,204.65
B & J Electric of Poland, Inc. $79,929.74
James Martin Contractor Services $91,293.40
S.E.T., Inc. $92,841.00
Speelman Electric, Inc. $97,034.40
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a contract with Emery Electric, Inc. for the Oak Grove Park Lighting Project. Staff is requesting a 10% contingency for any unforeseen issues that may arise during construction. The total amount would be $76,723.13.
Total Contract = $76,723.13 ($69,748.30-base + $6,974.83-contingency)
Timing Considerations
Upon authorization to proceed by the City Council, the administration will award and enter into a contract with Emery Electric, Inc. for the above amounts.
Fiscal Impact
Currently Budgeted
X Supplemental Appropriation Required (carryover from 2015, will be included with 1st Quarter Appropriations)
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Emery Electric, Inc. and we are requesting an emergency clause be added to this legislation in order to maintain the public health and welfare.
Submitted by,
Jane Howington, City Manager
Frank Comeriato, Assistant City Manager - Operations
Trent Wash, Assistant Public Works Director