Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS AND TO ENTER INTO A CONTRACT FOR THE BARLOW ROAD WIDENING PROJECT (PHASE 2) WITH THE LOWEST AND BEST BIDDER; AND DECLARING AN EMERGENCY.
Executive Summary: This project consists of the installation of new curbed pavement and improved geometrics at the railroad crossing on Barlow Road.
Body
Legislative History
15-0010 - Barlow Road Improvement Design Option Discussion (1/27/2015)
Res. No. 15-68 - Enter into a Design Contract with GPD Group (5/19/2015)
16-0020 - Barlow Road Improvements Discussion (2/23/2016)
Res. No. 16-68 - Advertise, Bid and Award Contract for Barlow Road Widening, Phase I (5/3/2016)
Purpose & Explanation
Phase 2 of the Barlow Road Widening Project completes the road improvements portion of the project. The work includes approximately 1,000 feet of new curbed pavement and drainage. The road profile and alignment are being improved to a 35 mph design speed. This results in approximately 2 feet fill to the east of the railroad tracks and approximately 7 feet of fill to the west. The City is in the process of purchasing the right-of-way and wetland permitting for the project impacts.
The remaining work to be done in phases 3 and 4 includes the signal at Barlow Road and Terex Road and sidewalk/path from SR 91 to the Metro Parks Hike and Bike Path.
Timing Considerations
Following the approval of this resolution by the City Council, the Engineering Department will advertise in the local newspaper and receive bids. Staff will only return to Council if the bids received are in excess of 10% of the Engineer’s Estimate; otherwise the City Manager is authorized to enter into a contract with the lowest and best bidder. Staff is also requesting that a 10% contingency amount be added to the contract with the lowest and best bidder.
Fiscal Impact
X Currently Budgeted (Budget = $2,300,000; Remaining Balance = $1,104,660)
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this authorization for the City Manager to advertise, receive bids and award to the lowest and best bidder for the Barlow Road Widening Project (Phase 2). We are requesting an emergency clause be added to this project in order to maintain the public health and welfare.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, PE, PS, City Engineer
Christopher J. Papp, PE, Assistant City Engineer