Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH LIBERTA CONSTRUCTION FOR THE NORTH MAIN STREET AND PROSPECT STREET INTERSECTION IMPROVEMENT PROJECT, SUM-91-15.20 (PID 88548); AND DECLARING AN EMERGENCY.
Executive Summary: The project includes the signal, roadway, pedestrian walks, bike lanes, storm improvements, and improvements to the pavement and pedestrian access at the Prospect and SR 91 intersection.
Body
Legislative History
Resolution 12-29 ODOT/LPA Agreement; 2/7/2012
Resolution 12-114 Arcadis Design fee approved, authorized contract for engineering design; 8/15/2012
Resolution 14-88 Arcadis Modification approved for plan revisions due concept change; 7/16/2014
Resolution 15-1 Purchase of Real Property with Diocese of Cleveland; 1/6/2015
Resolution 15-28 Authorizing City Manager to Advertise for Bids; 3/3/2015
15-0094 - Motion to reject bids; 9/1/2015
Purpose & Explanation
Bids were received on November 1, 2016. Below is the Engineer’s Estimate along with the respective bids.
Engineer’s Estimate: $1,164,293.00
Liberta Construction $848,567.60
M. Campbell Contracting, LLC $1,065,184.25
S.E.T., Inc. $1,078,182.00
Two additional bids were also received, but were found to be non-responsive due to not meeting the ODOT (Ohio Department of Transportation) DBE (Disadvantaged Business Enterprise) requirement.
The bid package also included 3 signal related in-lieu of items. Staff is recommending the award of all 3 in-lieu of items, as they provide consistent equipment, bringing the total bid to $858,123.60.
The City Administration is requesting City Council approval to authorize the City Manager to award and enter into a contract with Liberta Construction. The Engineering Staff is requesting a 10% contingency for any unforeseen issues that may arise during construction. The total amount would be $943,935.96.
Total Contract = $943,935.96 ($848,567.60-base + $9,556.00-in-lieu of items + $85,812.36-contingency)
$943,935.96 Total Cost
$686,498.88 80% ODOT/Federal Funds (80% of base and in-lieu of items)
$257,437.08 20% Local Funds (20% of base and in-lieu of items + contingency)
Timing Considerations
Upon authorization to proceed by the City Council, the administration will award and enter into a contract with Liberta Construction for the above amounts for construction in the spring/summer of 2017.
Fiscal Impact
X Currently Budgeted (2017 budget - $260,000 (City 20%), $1.2 million (Fed. Funds available))
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to award and enter into a contract with Liberta Construction and we are requesting an emergency clause be added to this legislation in order to maintain the public health and welfare.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, PE, PS, City Engineer
Christopher J. Papp, PE, Assistant City Engineer