Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A NEW AGREEMENT WITH RICOH USA, INC. FOR THE LEASING OF MULTIFUNCTION EQUIPMENT FOR THE PUBLIC WORKS DEPARTMENT AND TO TERMINATE AGREEMENTS WITH COMDOC AND MT TECHNOLOGIES UPON TERM EXPIRATIONS; AND DECLARING AN EMERGENCY.
Executive Summary: The Administration is requesting City Council's approval to end current Public Works Department agreements with ComDoc and MT Technologies, to enter into a new 5-year lease agreement with Ricoh USA, Inc. for the lease of new multifunction equipment at Public Works (Georgetown), and to terminate leases for Public Works, Cemeteries, Fleet, HCTV, Parks and Water upon lease expirations.
Body
Legislative History
Resolution #16-177, authorizing a 5-year lease agreement with Ricoh USA, Inc., from December 1, 2016, through November 30, 2021, for multifunction equipment at the Municipal Services Center at an annual cost of $4,984.80 (total 5-year contract $24,924.00), adopted on November 15, 2016.
Purpose & Explanation
The City of Hudson Municipal Services Center (MSC) successfully consolidated equipment to improve operating efficiency and provide cost savings with Ricoh USA, Inc. in December, 2016. To further consolidate equipment and provide further efficiencies and cost savings, a lease agreement for a 5-year term with Ricoh USA, Inc. for Public Works (Georgetown) is requested.
Ricoh USA, Inc. (Georgetown): (2 new devices) at $2,994.00 per year, total for 5-year lease = $14,970.00.
Current Lease (all PW locations): (8 existing devices) at $14,006.20 per year, total for 5 years = $70,031.00.
With this, the City is reducing Public Works (Georgetown) leased, multifunction equipment from four (4) to two (2) and Public Works, Cemeteries, HCTV, Parks and Water locations from five (5) to zero (0). The new leased equipment, two (2) new devices, will be located in Public Works (Georgetown) Administration and Service. Ricoh USA, Inc. is suggesting an annual lease agreement for a...
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