Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH DS ARCHITECTURE FOR A PLANNING AND PROGRAMMING STUDY FOR A NEW PUBLIC WORKS FACILITY; AND DECLARING AN EMERGENCY.
Executive Summary: This project is for a professional, architectural planning and programming study for a preliminary design of the proposed Public Works facility to be located on Hines Hill Road. This planning contract will identify space allocations, programming needs, and project construction cost estimates for the new facility.
Body
Legislative History
Resolution No. 16-144 - Council authorization to solicit RFQ's.
Purpose & Explanation
During the initial consultant selection for the proposed Public Works facility, City staff established that, prior to the full design of the project, a preliminary assessment of the actual needs and updated cost estimate for construction of the project needed to be identified.
A request for design qualifications and proposals for the planning and programming study was solicited from four professional architectural firms including: MS Consultants Inc., GPD Group, Peninsula Architecture and DS Architecture.
City staff used a quality based selection process to select the best consultant to provide the planning and programming study. After a thorough evaluation of the qualifications and proposals, DS Architecture was selected and a contract fee of $28,250 was negotiated.
The major fee elements for this planning and programming work are as follows:
Element Fee
Information Gathering and Review $3,000
Visioning and Goals $6,600
Interviews and Programming $6,600
Mechanical Review and Opinion of Systems $600
Electrical Review and Opinion of Systems $600
Cost Estimating $4,850
Initial Report $3,000
Final Report $3,000
Total Base Fees $28,250
10% Contingency $2,825
Total $31,075
As with other professional services contracts we are requesting a 10% contingency to handle any minor changes in the scope of services that may occur during th...
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