Title
A RESOLUTION AUTHORIZING A CONTRACT FOR A SMALL UTILITY ENTERPRISE LICENSING AGREEMENT WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. (ESRI) FOR A GEOGRAPHIC INFORMATION SYSTEM (GIS) PROGRAM; AND DECLARING AN EMERGENCY.
Executive Summary: This legislation will extend our existing small utility ELA with ESRI allowing the City to continue using ESRI's GIS mapping suite to manage the City's GIS program. The term of the contract is three years at a total cost of $31,500 ($10,500 per year).
Body
Legislative History
None.
Purpose & Explanation
The City has been using ESRI to run our GIS system for over 12 years. Our GIS system is a tremendous asset and gets extensive use by City staff and contractors as well as the general public. ESRI is the industry leader in GIS mapping software and the exclusive provider so there is no requirement for competitive bidding.
The price they have offered is the same as it's been for the past three years. This agreement allows for an unlimited number of users which saves at least $15,000 per year versus purchasing individual licenses. Purchasing an unlimited number of licenses gives all staff the ability to access the information.
We have attached the letter and quote sent to Paul Leedham, GIS Manager that gives further details.
Timing Considerations
The vendor has requested payment the first week of February, therefore staff is requesting passage of the resolution with emergency language.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends authorization to enter into the three year contract with ESRI.
Submitted by,
Jeff Knoblauch, Finance Director