Title
A RESOLUTION AUTHORIZING A CONTRACT FOR A SMALL UTILITY ENTERPRISE LICENSING AGREEMENT WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. (ESRI) FOR A GEOGRAPHIC INFORMATION SYSTEM (GIS) PROGRAM.
Brief Description: This legislation will extend our existing small utility ELA with ESRI allowing the City to continue using ESRI's GIS mapping suite to manage the City's GIS program. The term of the contract is three years at a total cost of $33,000 ($11,000 per year).
Body
Legislative History
Resolution No. 14-16 - Renewal of ESRI for years 2014-2017
Resolution No. 17-16 - Renewal of ESRI for years 2017-2020
Resolution No. 20-1 - Renewal of ESRI for years 2020-2023
Purpose & Explanation
The City has been using ESRI to run our GIS system for over 20 years. Our GIS system is a tremendous asset and gets extensive use by City staff and contractors, as well as the public. ESRI is the industry leader in GIS mapping software and the exclusive provider so there is no requirement for competitive bidding.
The price they have offered is the same as it's been for the past six years. This agreement allows for an unlimited number of users which saves at least $15,000 per year versus purchasing individual licenses. Purchasing an unlimited number of licenses gives all staff the ability to access the information.
We have attached the quote that gives further details.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
Professional Services
X Other [Sole Source]
Fiscal Impact
X Currently Budgeted (101-7510-52322, $11,000 per year for the 3 year term)
Supplemental Appropriation Required (Account #, $)
Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes [if so, explain why]
X No
Recommendation
Suggested Action
Staff recommends authoriza...
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