Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SIGNAL SERVICE COMPANY FOR MAINTENANCE AND REPAIR OF TRAFFIC SIGNALIZATION EQUIPMENT.
Executive Summary: The Public Works Department budgets $35,000 annually for preventative maintenance, emergency repairs, and component replacements for the city’s traffic signalization equipment. The contract consists of unit pricing as the maintenance activities fluctuate and have the potential to exceed $25,000 annually. The 2016 expenditures are expected to be $20,000. This service provides for safe and reliable operation of the system. The current contract expires on December 31, 2016.
Body
Legislative History
Resolution # 15-196, Permission to bid and/or obtain competitive pricing.
Purpose & Explanation
The traffic signal maintenance contract is currently held by the Signal Service Company located in Warrensville Heights, Ohio. The Public Works staff has consistently been pleased with Signal Service Company’s response time, professionalism and technical expertise. Public Works has publically advertised for this contract and has received one bid from the Signal Service Company. The current hourly rate for a service vehicle and technician is $59.00/hr. The newly submitted hourly rate is $61.00 /hr. This new rate represents a 3.28% increase in the hourly rate. A detailed bid tabulation has been attached for review.
Historically the Signal Service Company has provided traffic signalization system contract services to the city of Hudson by meeting the following contract requirements:
1. Specialized equipment - the nature of the specialized services required.
2. Years of service experience - familiarity with the City of Hudson’s signalization systems and components.
3. Response time - proximity of the company to the city of Hudson.
Timing Considerations
Upon authorization to proceed by the City Council, the administration will award and enter into a contract with Signal Service Company. The contract term will be two (2) years from January 1, 2017 to December 31, 2018.
Fiscal Impact
X Currently Budgeted
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Based on unit pricing submitted, past work performance, and contract requirements, Staff recommends that City Council award the contract for traffic signalization equipment maintenance and repairs to the Signal Service Company, 4341 Cranwood Parkway, Warrensville Heights, OH 44128 at the unit pricing submitted for a period of two (2) years with a two (2) year renewal option, provided the City has been satisfied with contract performance and pricing remains reasonable.
Submitted by,
Jane Howington, City Manager
Frank J. Comeriato Jr., Assistant City Manager
Kevin J. Powell, Assistant Public Works Director - Utilities