Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR A SMALL UTILITY ENTERPRISE LICENSING AGREEMENT WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. (ESRI) FOR A GEOGRAPHIC INFORMATION SYSTEM (GIS) PROGRAM; AND DECLARING AN EMERGENCY.
Brief Description: This legislation will extend our existing small utility ELA with ESRI allowing the City to continue using ESRI’s GIS mapping suite to manage the City’s GIS program. The term of the contract is three years at a total cost of $36,600 ($12,200 per year).
Body
Legislative History
Resolution No. 14-16 - Renewal of ESRI for years 2014-2017
Resolution No. 17-16 - Renewal of ESRI for years 2017-2020
Resolution No. 20-1 - Renewal of ESRI for years 2020-2023
Resolution No. 23-002 - Renewal of ESRI for years 2023-2026
Purpose & Explanation
The City has relied on ESRI to operate our GIS system for more than 23 years. This system is a valuable asset that is extensively used by City staff, contractors, and the public. ESRI is the industry leader in GIS mapping software and serves as the exclusive provider, eliminating the need for competitive bidding.
The proposed pricing reflects an increase of approximately 10% compared to three years ago. This agreement includes unlimited user access, which saves the City at least $15,000 annually compared to purchasing individual licenses. Providing unlimited licenses ensures that all staff members can utilize the software and its associated mapping tools without restriction.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04, Contracts & Purchasing:
Competitively bid and advertised for two consecutive weeks; bid tab attached: [Yes/No/NA])
Joint or Cooperative Purchase Program
Professional Services
X Other [Sole Source]
Fiscal Impact
X Currently Budgeted (101-7510-52322, $12,200 per year for the 3-year term)
Supplemental Appropriation Required (Account #, $)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes [To ensure there is no disruption in service and timing]
No
Recommendation
Suggested Action
Staff recommends authorization to enter into the three-year contract with ESRI.
Submitted by,
Thomas J. Sheridan, City Manager
Jeff Knoblauch, Assistant City Manager - Finance
Paul Leedham, CIO - IT Director