Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER TO THE CONTRACT WITH PERRIN ASPHALT COMPANY, INC. UNDER THE ELLSWORTH HILL SAFE ROUTES TO SCHOOL PROGRAM (PID 96866); AND DECLARING AN EMERGENCY.
Executive Summary: Due to some unforeseen circumstances that arose during construction of the sidewalk along Parkside Drive staff is requesting additional funding to pay for additional expenses that will be incurred.
Body
Legislative History
Resolution #10-121-Authorization to develop the school travel plan
Resolution #12-20-Authorization to Apply to SRTS (2012)
Resolution #13-18-Authorization to Apply to SRTS (2013)
Resolution #14-144-Enter into LPA Agreement
Resolution #15-29-Authorization to Advertise for Bids
Resolution #15-54-Authorized Contract with Perrin Asphalt Company
Purpose & Explanation
During construction of the Ellsworth Hill Safe Routes to School Sidewalk Project along Parkside Drive, additional expenses will be incurred above and beyond the 10% contingency amount originally approved by Council. The additional expenses are for additional storm sewer installation, grading of drainage ditches and restoration along several roadside ditches in front of several homes.
The total amount that City Staff is requesting is $8,000.00.
Timing Considerations
Upon authorization to proceed by the City Council, the administration will issue a Change Order to the contract with Perrin Asphalt Company, Inc.
Fiscal Impact
X Currently Budgeted (430 fund; $7,412.56-remaining budget amount from Ellsworth Hill SRTS and $587.44 funds remaining from Striping budget)
Supplemental Appropriation Required
Appropriation Not Required.
Recommendation
Suggested Action
Staff recommends that City Council approve this Resolution authorizing the City Manager to execute a change order to the Ellsworth Hill Safe Routes to School Project, and we are requesting an emergency clause be added to this legislation in order to maintain the public health and welfare.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, PE, PS, City Engineer