Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER INTO A CONTRACT FOR THE VETERANS TRAIL PHASE 3 PROJECT.
Brief Description: The project will include the installation of a gravel trail and an on-road path between Cascade Park and Milford Road.
Body
Legislative History
14-145 - Authorized City to Enter into LPA Agreement with ODOT; passed 12/3/2014
17-6 - Authorized Contract with Michael Baker for Design Services; passed 1/17/2017
18-76 - Authorized Addendum with Michael Baker for Add’l Consulting Services; passed 6/5/2018
19-19 - Advertise and Enter into Contract; 2/19/2019
19-34 - Enter into Wetland Mitigation Agreement; 3/5/2019
19-168 - Enter into Contract with Greenman-Pedersen for Construction Admin and Inspection; 11/19/19
20-15 - Authorized Termination of Contract with Eclipse Company and Return of Grant Funding; 2/4/2020
21-78 - Enter into an Addendum to Contract with Michael Baker for Add’l Consulting; 8/3/2021
Purpose & Explanation
The original Veterans Trail Phase 3 construction contract was terminated on February 3, 2020, due to resident feedback. Since then, the Hudson Park Board voted in November, 2020 to recommend proceeding with an alternative Veterans Trail Phase 3 project to install an 8-foot-wide gravel path from Cascade Park to Barlow Road and on-road path between Cascade Park and Milford Road. (see attached map).
The gravel trail will begin at the end of Lynn Drive and will be routed 1.1 miles through Cascade Park and along the west side of Ellsworth Golf Course to Barlow Road. The on-road path will begin at the intersection of Lynn Drive, E. Case and Milford Drive and will be on-road for 0.5 miles.
The project also includes a new boardwalk and bridge at Cascade Park, storm drainage improvements, bike lane striping for the on-road sections, tree clearing, traffic calming feature on Milford Road (west of the Acme entrance), installation of a split rail fence behind properties along Nicholson Drive and benches with gravel “bump-outs” along the new gravel trail section.
The budget estimated for both the updated Veterans Trail Phase 3 project and storm water management improvements at Ellsworth Golf Course was $1,000,000. Of this cost, $800,000 was estimated for the trail portion of the project.
The current estimated cost of construction of the Veteran’s Trail Phase 3 project is now $1,064,000 which includes construction, bridge foundation testing and inspection. The increase in cost above the original estimate of $800,000 is due to increased quantities of earthwork, stone for trail repairs and resurfacing, storm drainage upgrades and other incidental items necessary for the project and increased costs of the materials including the proposed bridge at Cascade Park. An additional 10% contingency is requested in the amount of $106,000 for a total construction cost of $1,170,000. The entire project will be funded with 100% City funding.
The project is scheduled to be formally bid in April 2022 and construction would begin in May/June 2022. The construction duration will be approximately 6-8 months. The storm water management improvements at Ellsworth Golf Course are still in design and are anticipated to be constructed in 2023.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for three consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other
Fiscal Impact
X Currently Budgeted (205 Park Fund - $1,000,000 for both Trail and Storm Management Upgrades)
X Supplemental Appropriation Required (205 fund - $170,000)
Appropriation Not Required
Does this legislation require use of an emergency clause?
Yes
X No
Recommendation
Suggested Action
Staff recommends that City Council approve this authorization for the City Manager to advertise, receive bids, and enter into contracts for the Veterans Trail Phase 3 Project.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, P.E., P.S., Assistant City Manager - Professional Services
Bradley S. Kosco, P.E., P.S., City Engineer
Nate Wonsick, P.E., Assistant City Engineer
Trent Wash, Asst. Public Works Director - Parks