Title
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR COMPETITIVE BIDS AND TO ENTER INTO A CONTRACT FOR VETERANS TRAIL PHASE 3 PROJECT (PID 97856); AND DECLARING AN EMERGENCY.
Brief Description: The project will include the installation of a multi-use path between Veterans Way Park and Barlow Road.
Body
Legislative History
14-145 - Authorized City to Enter into LPA Agreement with ODOT; passed 12/3/2014
17-6 - Authorized Contract with Michael Baker for Design Services; passed 1/17/2017
18-76 - Authorized Addendum with Michael Baker for Add’l Consulting Services; passed 6/5/2018
Purpose & Explanation
The project will include the installation of a 10-foot-wide mulit-use asphalt path from Barlow Road, through Ellsworth Golf Course to Cascade Park and an on-road trail along Lynn Drive, E. Case Drive, and Milford Road to Veteran’s Way. A location map has been attached for reference. The trail construction includes storm drainage improvements, grading, bike lane striping, a traffic calming feature on Milford Drive, tree removal, boardwalk, and new bridge.
The current estimated costs of construction of the project is $1,352,350, of which $500,000 will be paid with ODOT funding. This costs includes a 7.5% contingency amount. ($1,258,000 - contract + $94,350 - 7.5% contingency)
The City will also be responsible for administrative and inspection costs of $65,000 as well as a wetland mitigation cost of $61,000. Staff will return to Council for administrative and inspection contract and mitigation contract.
The overall cost of this project is $1,478,350.00. The total cost to the City is $978,350.00.
The project is scheduled to be formally bid in March and construction would begin in May 2019. The construction duration will be approximately 6 months.
Legal Authority for Proposed Legislation
Pursuant to Charter Section 6.04:
X Competitively bid and advertised for two consecutive weeks
Joint or Cooperative Purchase Program
Professional Services
Other
Fiscal Impact
X Currently Budgeted (205 Park Fund - $600,000)
X Supplemental Appropriation Required (205 Park Fund - $252,350)
Appropriation Not Required
Does this legislation require use of an emergency clause?
X Yes - In order to keep the project on schedule with ODOT’s schedule
No
Recommendation
Suggested Action
Staff recommends that City Council approve this authorization for the City Manager to advertise, receive bids, and enter into a contract for the Veterans Trail Phase 3 Project.
Submitted by,
Jane Howington, City Manager
Thomas J. Sheridan, P.E., P.S., Assistant City Manager - Professional Services
Bradley S. Kosco, P.E., P.S., City Engineer
Nate Wonsick, P.E., Assistant City Engineer